November 6, 2024

Ohio University

Cleveland

FULL TIME

Manager, Campus Operations - Heritage College of Osteopathic Medicine

Please see Special Instructions for more details.

Please complete the online application and attach the required documents. Required documents include a detailed cover letter, current resume, and a list of at least three (3) professional references with current contact details, including email addresses.

The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on November 24, 2024.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information

Job Title

Manager, Campus Operations - Heritage College of Osteopathic Medicine

Applications Accepted From

Public: Open to the public

Special Instructions to Applicants

The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on November 24, 2024.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

This position is eligible for the following benefits:

medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number

20166481S

Job Description

About the Heritage College of Osteopathic Medicine:

Mission:

We pride ourselves on our strong focus on our mission: training osteopathic primary care physicians to serve Ohio.

Our medical school educates physicians committed to practice in Ohio, emphasizes primary care, engages in focused research, and embraces both Appalachian and urban communities. Integral to this mission, our college community commits itself to: provide a clinically integrated, learning-centered, osteopathic medical education continuum for students, interns, residents and primary care associates; embrace diversity and public service; and improve the health and well-being of underserved populations.

Vision:

The Heritage College is recognized as the national leader in training osteopathic primary care physicians and the number one producer of primary care physicians in the country.

Essential Values:

These fundamental principles form the foundation of the culture at our college: wholeness and balance within each person; integrity; community of mutual respect; acceptance of others and embracing diversity; pursuit of excellence; a climate of scholarship; and commitment to service, generosity and compassion.

Our Campuses:

Why Choose Ohio University?

Position Summary:
The Manager of Campus Operations provides operational management of the Heritage College of Osteopathic Medicine’s (HCOM) Cleveland campus. This role includes leading the administrative support team, managing Cleveland’s administrative services, human resources (HR), compliance, and financial operations. Additionally, this position will oversee the Cleveland facility and information technology (IT) needs for the Cleveland campus. This position requires significant independent judgment to effectively manage daily operations.

Position Responsibilities:
1. Campus Operations

Manages Cleveland campus operations including administrative support, HR, compliance, and financial operations. Responsible for understanding facilities and IT needs/scope and collaborating with facilities and IT teams to implement improvements/request resolutions.
Develops, implements, and evaluates policies and procedures to improve efficiency and workflow, ensuring business continuity for Cleveland’s administrative services, human resources, compliance, and financial operations. Cultivates relationships with Cleveland campus leadership, faculty, and staff to understand operational needs, mission, and direction.
Manages HR processes specific to the Cleveland HCOM campus for all Cleveland faculty, staff, and student hires to ensure compliance with Cleveland Clinic requirements, such as orchestration of required medical tests, online training modules, and student attestation for background checks and immunizations. Creates, analyzes, and implements standard operating procedures for Cleveland campus HR operations.
Partners with HCOM Cleveland IT staff to provide IT services and strategic IT updates for Cleveland campus. Develops and maintains request process to ensure continuity of technology in HCOM’s multi-campus environment.
Creates and distributes campus safety information in consultation with Cleveland and University partners. Creates and maintains emergency response protocols and testing schedules as required by University policy.
Serves on various college committees, as applicable.

2. Financial Operations

Develops, implements, and evaluates financial policies and procedures. Plans, forecasts, prepares, and manages $13M budget for the Cleveland campus in consultation with senior leadership. Analyzes financial data, creates reports and presentations, and delivers regular financial updates to Cleveland and University leaders. Oversees internal billing process for shared services.
Serves as a subject matter expert on financial policies and procedures and as a liaison to University on Cleveland financial operations. Provides guidance to staff on financial operations, policies, and procedures.
Oversight of high-value inventory process for medical equipment and related items.

3. Supervision

Manages one full-time ASFCME 3200 administrative support employee, including hiring, planning, assigning tasks, and overseeing work to ensure quality standards. Responsible for training and development, performance management, and issuing corrective action when appropriate, including managing terminations when necessary.

4. Project and Program Management

Responsible for program management of Aspiring DOctors Precollege High School pipeline program in collaboration with HCOM Cleveland Administration and other HCOM stakeholders.
Manages Cleveland campus special/strategic projects and initiatives. Serves as a project/program manager; responsible for all stages of project planning and implementation, including project coordination, communication, scheduling, and budget management. Responsible for ongoing evaluation and reporting on the effectiveness of Cleveland projects/programs

Minimum Qualifications

Bachelor’s degree
3 years of related professional experience
1 year of supervisory experience
Ability to pass a BCI/FBI enhanced background check

Equivalent combination of experience/education may be substituted

Preferred Qualifications

Bachelor’s degree in business, finance, higher education administration or related field.
Proven ability to manage tasks from inception to completion, ensuring all aspects of a project are addressed and deadlines are met.
Demonstrates eagerness to learn new skills and take on new tasks, with a proactive approach to identifying and addressing opportunities for improvement.
Excellent problem-solving skills with the capacity to analyze complex situations, evaluate options, and make informed decisions.
Strong verbal and written communication abilities, with the capacity to clearly convey information and collaborate with diverse stakeholders.
High level of organizational competence, with the ability to manage multiple priorities and maintain a structured approach to tasks and responsibilities.

Department

HCOM - Cleveland Dean's Office

Pay Rate

The approved hiring range for this position is $51,281 to $67,947. Offers outside of this range of subject to additional approvals. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position Pay is accompanied by our generous university benefits such as free tuition for self and dependents, a comprehensive insurance package including but not limited to:

Health, prescription, vision, dental, and life insurance
An excellent retirement plan including company contributions,
Paid Parental Leave, adoption reimbursement, and more
OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program.
Additional Information is available at:

Job Open Date

11/05/2024

Posting Close Date

11:59 p.m. on November 24, 2024

Job Category

Administrative at-will appointment

Months

12 month

Planning Unit

Heritage College of Osteopathic Medicine

Work Schedule

Monday through Friday 8 a.m. to 5 p.m. Some after hours, weekend, and holiday work may be required. This position may require occasional travel. The position may have the opportunity for a hybrid schedule after a successful training period is complete.

Campus

Cleveland

Expected hours worked per week

Expected duration of assignment

on-going

Applicants may contact this person if they have questions about this position.

Jordyn Stimel, jordyn.stimel@ohio.edu

Non-Discrimination Statement

Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, ethnicity, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, status as a parent or foster parent, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an Equal Opportunity Employer.

Job Information

Employment Type

full-time regular

Job Family/Subfamily

Administrative Management - Administrative Support

Career Track & Level

IC 2

Pay Grade

CA&P|17|

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