IEP Secretary, Special Education

September 17, 2024

Weld County School District

Greeley

CONTRACT

Job ID: 14404

Position Type:
Special Education - Non-licensed

Date Posted:
9/9/2024

Location:
District- 6

IEP Secretary, Special Education

Classification: Non-Exempt

Date Posted: September 9, 2024

Salary: $21.12 per hour plus benefits/ Range 20
Additional salary credit may be given for internal transfers and recent Greeley-Evans School District 6 rehires, up to $33.85 per hour plus benefits.

Contract Length/ Days: (2024-2025/194 days)

Benefits: We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). To learn more about our benefits, please see our Benefits Overview.

Paid Leave: Depending on your position, the District offers a variety of leave options, including sick leave, discretionary leave, vacation and paid holidays. More information about leave options available to Classified employees can be found in the Board of Education Policy Manual.

Reports to: Assistant Director of Special Education

Deadline for application: Until-Filled

EDUCATION/EXPERIENCE
Required:

High school diploma, completion of G.E.D., or equivalent vocational school or short-term courses.
Minimum three years of experience in a general office occupation.
Ability to use Google Suite - Docs, Sheets, Slides, etc.
Ability to organize tasks and complete within desired deadline
Ability to work with minimal guidance from supervisor
Attention to detail
Ability to travel to multiple school sites

Preferred:

Knowledge of the Special Education Process
Bilingual skills

JOB DESCRIPTION
Summary/Objective: Performs a variety of secretarial duties for an academic department of an elementary school, middle school or high school. Duties include answering phones and routing calls, maintaining department records, maintaining calendars, and composing and editing written materials.

Essential Job Functions:

Note, this list is illustrative only and is not intended to be a comprehensive list of all tasks performed by this classification.

Assists Special Education teams with clerical tasks (i.e. photocopy, print, scan, fax, assemble information packets)
Prepares and completes mailing process of student records or correspondence
Assists with organizing of records, maintaining of Special Education student folders, and other permanent records assigned and while protecting the confidentiality of student records and information
Schedules IEP meetings for teams including reserving meeting rooms, sending calendar invites and reminders to staff, parents, and other appropriate IEP team members
Schedules students for testing and assessment appointments
Adheres to timelines
Performs other tasks as assigned
Adheres to attendance policies
Coordinates with Special Education teams in the processing and preparation of IEP related documents from receiving districts.
Sends and collects teacher input needed for initial/reevaluations and annual IEPs
Maintains and updates data on school-based IEP teaching report from Frontline
Manages spreadsheets and Google Forms data
Manages and submits Record Request

Additional Qualifications:
TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

English language skills.
Interpersonal relations skills.
Computer and keyboarding skills.
Customer service and public relations skills.
Critical thinking and problem-solving skills.
Ability to maintain confidentiality in all aspects of the job.
Ability to manage multiple tasks with frequent interruptions.
Ability to manage multiple priorities.
Ability to promote and follow Board of Education policies and building and department procedures.
Ability to communicate, interact and work effectively and cooperatively with people from diverse cultural and educational backgrounds.
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
Excellent verbal and written communication skills.
Operating knowledge of basic office equipment and computers
Ability to focus on details to ensure accuracy of reports

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Moderate knowledge of and experience with personal computers and other office equipment (telephones, copier, fax machine, E- mail, etc.)
Moderate knowledge of and experience with Google Suite (Email, Google Docs, Google Sheets, etc.)

PHYSICAL REQUIREMENTS:

Mental Demands: Ability to process a large volume of data and forms
Finger Dexterity; using primarily just the finger to make small movements such as typing, using a calculator, picking up small objects, or pinching fingers together. In addition, must be able to handle a high volume of paperwork, which will involve filing, and making copies, etc.
Able to operate office machines and equipment in a safe and effective manner
Talking; must convey detailed or important instructions or ideas accurately and clearly
Average Hearing; able to hear average or normal conversations and receive ordinary information.
Visual Abilities; good acuity necessary to constantly view the computer monitor, prepare or inspect documents or operate office machinery.
Physical Strength; Often sedentary work. Sitting for long periods of the time. Exerts up to 20 lbs. of force occasionally (almost all office jobs) and able to lift and carry up to 20 pounds.
Frequent multi-tasking, changing of task priorities, and repetitious, exacting work required.
Periodically working in a noisy, distracting environment with some deadline pressures.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Regular attendance is required for this position.

Supervisory Responsibilities: None

Work Environment/ Physical Demands: Ability to sit for long periods of time, numerous distractions, visual, auditory and ambulatory acuity important. Occasional lifting of up to 30 pounds.

Travel: Between school sites

Thank you for your interest in working for Greeley-Evans School District 6. Please feel free to contact our Human Resource Office at 970-348-6059 with any questions.

EEO/AAP Statement
Greeley-Evans School District 6 shall not discriminate in its employment or hiring practices on the basis of race, color, creed, sex, sexual orientation, gender expression, gender identity, religion, national origin, ancestry, age, genetic information, veteran status, marital status or disability. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. The Superintendent is committed to cultural diversity among district personnel as a means of enriching educational experience. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort.

Complaint procedures have been established for current employees, prospective employees, and applicants for employment. The name of the responsible employee who has been identified as the Compliance Officer and Title IX Coordinator for the District is as follows:
James Donahue, Title IX Coordinator & Compliance Officer
1025 Ninth Avenue, Greeley, CO 80631
Phone: 970-348-6104
Email address: jdonahue@greeleyschools.org

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