1. Manage the department’s daily operations, including greeting and attending to visitors, responding or directing telephone/electronic inquiries, scheduling meetings, and coordinating logistics for new employee orientations.
2. Create and maintain employee personnel files, ensuring appropriate content as required by federal and state laws as well as University policy; perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately; process new employee identification requests and terminations.
3. Utilize Microsoft Word and Excel to complete reports and mail merges for mailings; create and maintain Argos reports as needed; enter data in Banner HR as requested and ensure compliance with Banner Data Standards when entering data.
4. Support internal and external inquiries and requests related to the HR department; provide general information, including applicant information and instructions relating to People Admin software; complete employment verifications and other forms as requested; assist the Director with departmental budget.
5. Order materials, equipment, and supplies, renew departmental subscriptions, process requisitions, requests for payment, travel reimbursement documents and forms, and employment advertisement payments.
6. Schedule maintenance for equipment that falls outside the realm of campus technology services.
7. Assist the Director as needed and other HR staff members with special projects, events, retirement celebrations, and related activities; provide support for HR-related training programs and workshops.
8. Collect, sort, and distribute mail to staff members.
9. Oversee the On-The-Job Injury program, including processing claims with the State of Alabama Board of Adjustment or third-party vendor. Provide instructions and guidance to employees and supervisors regarding timesheet/leave reporting related to OJIs. Complete requests for payment in order to expedite payment to employees.
10. Prepare personnel action forms for submittal; apply completed personnel action forms to employment records as needed.
11. Respond to routine questions and/or requests regarding claims, benefits, and other HR matters.