HUMAN RESOURCES ASSOCIATE

September 6, 2024

State of Illinois

Springfield

FULL TIME

Agency : Department of Central Management Services
Postion Title: HR Associate
Closing Date/Time: 09/20/2024
Salary: Anticipated Starting Salary $4246/monthly: Full Range $4246-$5701/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

********A RESUME IS RECOMMENDED FOR THIS JOB POSTING*******

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 41206

POSITION SUMMARY

Central Management Services Human Resources Office is seeking to hire a Human Resources Associate to serve as the front desk receptionist and as a member of the Hiring and Selection staff. The ideal candidate will be a strong communicator, have great attention to detail, the ability to think critically, and an advanced proficiency in operating Human Resources computer software systems. This person will learn all aspects of hiring and selection as well. This is a great opportunity to anyone that is looking to start their career in Human Resources! We invite all interested candidates to apply!

POSITION ESSENTIAL FUNCTIONS

Under general direction of the Hiring & Selection Manager, performs a variety of specialized paraprofessional human resources assignments for the Central Management Services (CMS) Human Resources Office and its staff.
Aides the Hiring & Selection staff with maintaining the CMS job posting system.
Prepares and maintains a variety of records for the CMS Human Resources Director.
Serves as the Onboarding and Offboarding liaison for the Human Resources Office.
Performs other duties as required or assigned which are reasonably within the scope of those duties listed above.

MINIMUM QUALIFICATIONS

Requires knowledge, skill, and mental development equivalent to completion of two years of college or satisfactory completion of an approved training program.
Requires skill in keyboarding accurately at 30 wpm.

PREFERRED QUALIFICATIONS

Prefers extensive knowledge of office practices and procedures.
Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
Prefers working knowledge of human resources programs, rules, and regulations.
Prefers working knowledge of hiring practices and procedures.
Prefers working knowledge of performing routine maintenance on Xerox multifunction devices for printing, coping, and faxing documents.
Prefers working knowledge of timekeeping processes, procedures, and timekeeping systems.

CONDITIONS OF EMPLOYMENT

Requires completion of a background check and self-disclosure of criminal history.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
Requires ability to attend seminars, conferences, and training to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.
CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

Monday-Friday work schedule.
Flexible work schedules in several program areas (flexible time, hybrid scheduling).
Health, life, vision, and dental insurance.
12 Weeks Paid maternity/paternity leave.
Pension Plan.
Deferred Compensation, and other pre-tax benefit programs
Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually).
Paid State holidays 13-14 days annually. If this opportunity appeals to you, please apply today!

Work Hours: M-F 8:30-5:00
Work Location: 401 S Spring St, Springfield
Agency Contact: Susan Shew
Email: susan.shew@illinois.gov
Phone #:217-685-3312
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: