Job Opportunities in United States
November 19, 2024
University of North Dakota
Grand Forks
FULL TIME
Human Resources Assistant
Human Resources Assistant
495687
Grand Forks, North Dakota, United States
FM-Cust/Maint
Human Resources
Full-time Staff
Closing on: Dec 4 2024
Salary/Position Classification
This position will assist with various human resources, payroll and office duties, such as recruiting, completing forms, filing, etc. This role will also help coordinate and track the appropriate training needs of the facilities department and work closely with the Office of Safety.
The position may occasionally require extended hours, including evenings and weekends to accommodate Facilities Management’s 24/7 operation.
Duties & Responsibilities
Preferred Qualifications
- $46,000-$50,000 annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
- 40 hours per week
- 100% Remote Work Availability: No
- Hybrid Work Availability (requires some time on campus): No
This position will assist with various human resources, payroll and office duties, such as recruiting, completing forms, filing, etc. This role will also help coordinate and track the appropriate training needs of the facilities department and work closely with the Office of Safety.
The position may occasionally require extended hours, including evenings and weekends to accommodate Facilities Management’s 24/7 operation.
Duties & Responsibilities
- Human Resources and Payroll Support Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):
- Effectively oversee the entire recruitment process for temporary and student positions, from managing paperwork and obtaining necessary approvals to coordinating start dates with supervisors and new staff.
- Additionally, coordinate temporary and student staffing by posting positions through Page Up, scheduling interviews for supervisors, initiating background checks as needed, and completing all relevant hire paperwork and termination requests.
- Assist with accurate completion of Job Data Changes, Position Change/Requests, Add/Reduce Pay forms, and Position funding forms, as necessary.
- Run reports from Asset Works (Ai M) and enter all absences in TLAB for benefited staff.
- Review hourly employees’ time entries in Ai M and make appropriate adjustment as needed.
- Audit callback hours in Ai M to verify accuracy.
- Assist with creating and updating position descriptions.
- Assist in maintaining filing to include purging personnel, position, and other files according to retention schedules.
- Organize and maintain Facilities Human Resources (HR) electronic drive.
- Assist HR Manager in coordinating the development of departmental policies and procedures.
- Assist with Facilities events to include Retirement Receptions, Facilities Awards Day, Facilities Picnic, etc.
- Act as a liaison to Global Safety, duties to include:
- Act as a liaison between Facilities Management and Global Safety.
- Enter new staff into roster for random drug and alcohol testing.
- Set up random drug and alcohol testing when selected by Global Safety. o Collect consent forms and run mandatory annual reports.
- Verify invoice charges.
- Act as a liaison to Personal Touch, duties to include:
- Act as a liaison between Facilities Management and Personal Touch.
- Provide new staff information to Personal Touch to create accounts for uniform ordering.
- Assist staff with ordering questions.
- Assist with updating contract yearly.
- Act as a liaison to Wel Core, duties to include:
- Coordinate and schedule Hepatitis B vaccination clinics with Wel Core
- Coordinate with supervisors within Facilities, Housing, Safety, and others as determined.
- Maintain and track list of staff. o Send out and collect consent and information forms.
- Follow all UND and Facilities Management policies and procedures.
- Participate in monthly scheduled meetings within the Facilities and UND Central HR departments.
- Assist HR Manager with special projects as assigned.
- Keep up to date knowledge on SBHE/NDUS and UND HR Policies.
- Attend monthly HR staff meetings and participate in team building, professional development, etc.
- Other duties as assigned.
- Training Coordination Tasks involved in fulfilling the above duties/responsibilities (include description for physical and mental/cognitive demands):
- Set up new hire testing for all Facilities employees.
- Organize and conduct new hire orientation for all staff, including student or temporary hires.
- Support new employees in resolving IT and login issue and guide them on how to reach out to the IT department.
- Complete and organize all required training of UND Facilities Management and departments of the division.
- Provide refresher courses on tools such as Ai M.
- Assist with departmental compliance in the following areas: coordinate and track training, develop and maintain various spreadsheets outside of Vector Solutions.
- Coordinate and track safety training for students, temporary and full-time staff in conjunction with the Environmental Health and Safety department.
- In conjunction with the HR Manager, work with the department administrators to identify necessary trainings.
- Schedule, track and assist with administrative duties for renewal of certifications, licensure, and refresher trainings.
- Act as a liaison with Environment Training Institute (ETI) to coordinate training and registration.
- In collaboration with the HR Manager, evaluate opportunities for new training and present training plans to leadership for approval.
- Coordinate professional development opportunities as needed for Facilities employees.
- Facilitate training delivery including setting up technology, building and room arrangements and other logistics.
- Set up and update computers and devices in Facilities training room. - (Essential)
- Must have demonstrated ability to establish and maintain effective working relationships with associates and others, organize and complete varied and numerous tasks within time constraints and perform tasks with a high level of accuracy
- Requires excellent organizational skills and attention to detail.
- Requires excellent computer skills.
- Must have exceptional communication skills, both written and verbal.
- Must be able to work with a diverse workforce.
- Must have excellent interpersonal skills.
- Must have excellent time-management, problem-prevention, and problem-solving skills.
- Must have a willingness to participate in training opportunities.
- Must be able to work independently, as well as in a team environment.
- Must be able to communicate professionally with the public, students, faculty, staff, and co-workers.
- Must be able to maintain confidentiality of sensitive information in accordance with Open Records laws.
- Ability to handle high transaction volumes and manage multiple competing deadlines
- Associate’s degree in related field OR 3 years of directly related experience
- Experience working in a professional office setting
- Prior experience in coordinating training
- Must be proficient in Microsoft Office: Word, Outlook calendar and Excel
- Successful completion of a Criminal History Background Check
Preferred Qualifications
- Two years of directly related human resources experience
- Experience with People Soft Experience with UND policies and procedures
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND's great benefits and perks here!
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND's great benefits and perks here!
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FM-Cust/Maint
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Human Resources
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Full-time Staff
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Grand Forks, North Dakota, United States
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Additional Information
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
EEO Statement
The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.
The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
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