November 16, 2024

Southern Company

Hattiesburg

FULL TIME

Fleet Assistant

JOB SUMMARY: This position is responsible for providing support to Mississippi Power Company’s Fleet Services in the Hattiesburg and Meridian Vehicle Maintenace locations which will require travel between the locations. The successful candidate will, manage Fleet Maintenance System, Fleet Accounting activities, Fleet Contracts and assist in the management of Fleet Operations activities. Duties including but are not limited to the following:
JOB DUTIES AND RESPONSIBILITIES:

Provide Pay Source support for the Fleet Service Dept
Provide Oracle support for Fleet business purchases to include parts, commercial and other non-contract fleet expenses (Includes i Expense)
Proficient in creating Purchase Requisitions for Fleet activities in Maximo to include writing, receiving, and reconciling
Proficient in operating and managing Fleet Maintenance Data System – includes reports, data entry, parts interface verification, preventive maintenance management and day-to-day work order activities. Ensure compliance to company policies and procedures and Federal, State and Local laws
Purchase and distribute all vehicle tags for MPC Fleet and develop and maintain working relationships at the State and Local levels
Fuel Card administrator – to include issuing fuel pins, replacement cards and transaction issues in the field
Manage Fleet Services oil lubricants to include ordering, stocking quantities and handling product issues
Administrator and subject matter expert for Spill Prevention Controls and Counter Measures
Maintain Fleet Facilities requests in Archibus System
Fleet Arcos Administrator
3E SDS Administrator – which includes auditing and maintaining inventory and providing subject matter expert support
Review invoices to ensure they are consistent with terms and conditions of the contracts
Verifying invoices are applied to the appropriate purchase orders, are using the approved/contracted rates, and have proper supporting documentation prior to invoice approval
Provide invoice reconciliation and problem-solving skills with Fleet Contract invoicing
Provide secondary support to Fleet Contract administrator
Compiling information for Fleet audits
Ability to strategically think, problem solve, and analyze to identify and deliver gaps within the Fleet contracts scope, invoices approval process and implement solutions
Develop and execute Fleet invoice approval processes
Manage supporting documentation to aid in Fleet Contract Administration
Manage fleet outsourced repairs to include invoicing, scheduling and other support

JOB REQUIREMENTS:
Education Requirements:

High School diploma or equivalent required; college degree is desirable

Experience Requirements:

Fleet experience or equivalent business knowledge is desired
Maximo Purchase Order and Purchase Requisition knowledge is desired
Experience in Timekeeping in an industrial setting is desired
Knowledge of contracts – billing documentation requirements in an industrial setting is desired
Contractor invoicing/purchasing experience is a plus
Knowledge working with Southern Company (or working with a contractor working for Southern Company) is a plus
Experience working in a fast-paced environment is desired
Experience working with Contract Compliance is desired
Experience analyzing data and providing trends and reports is desired
Experience developing reports and presentations for management is desired

Knowledge, Skills & Abilities
Proficiency in the following areas is required:

Taking initiative/self-directed
Organization skills (ability to multi-task)
Time Management (ability to meet deadlines)
Analytical skills (continuous improvement/process improvement)
Written and Oral Communication
Detail oriented
Customer focused
Computer skills

Proficient in the use of the following computer software is required:

Word
Excel
Power Point
Enterprise Solutions (Maximo, Oracle, Pay Source) desired
Proficient with the set up and use of databases is desired

Behavioral Attributes:

Candidate must demonstrate Our Values and Safety First
Possess a questioning attitude
Team Oriented

Mississippi Power , a subsidiary of Southern Company, provides clean, safe, reliable, and affordable energy to more than 192,000 customers and communities in 23 southeast Mississippi counties. In its 98th year, Mississippi Power is a leader in customer service, workforce development and education, environmental stewardship, and employee volunteerism. The company is an industry leader when it comes to working safely, providing around-the-clock reliable service and its expert storm response. Mississippi Power has been at the forefront of innovation in the state through strategic partnerships in electric transportation and solar energy. The company has worked with the Coast Transit Authority to put the state’s first electric public transportation bus in operation and with Forrest County Agriculture High School on the state’s first electric school bus. It also partnered with the Hattiesburg Zoo on a new electric train and worked with the country’s largest Domino’s franchise to electrify its delivery fleet. Also, a leader in renewable energy, Mississippi Power partnered with the Naval Construction Battalion Center to install the first microgrid at a Navy facility. The company was among the first to introduce utility scale solar in the state with nearly 160 MW of renewable energy produced, enough to power 23,000 homes for a year. Mississippi Power’s mission is to provide world-class value to our customers and communities every day.
Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, Diversity Inc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 8688
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Mississippi Power