Job Opportunities in United States

Description

**Contact Information: Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.For questions about this recruitment or to request a reasonable accommodation in the application process, contact Aggie Swanson at (360) 407-7934 or email jobs@des.wa.gov.

Note: Telework and flexible schedule may be available upon supervisory approval. Periodic travel is required. The Hiring Team may make a hiring decision at any time. It is within your best interest to apply for this position at your earliest convenience.

Who We Are:
The goal of the Washington State Department of Services for the Blind (DSB) is to assist in the stable employment and increased independence of Blind, Deaf Blind and Low Vision customers. DSB provides training, counseling, and support to help Washington residents of all ages, who have a visual disability to pursue employment, education, and independent living. Our mission is “Working together with individuals who are Blind, Deaf-Blind or Low Vision so they can flourish in their homes, communities, and workplaces."

About the Opportunity:
As the Fiscal Analyst 4, you will be responsible for performing complex financial analysis to ensure accuracy of expenditures and identify potential problem areas and alternative methods. You will monitor and evaluate ongoing financial transactions to ensure compliance with cash handling policies, utilizing proper accounting techniques, enforcing audit rules, and ensuring internal controls are in place. This is a Lead Senior level financial position that supports the Deputy Financial Officer by providing accurate and timely financial information to assist in reporting the agency’s financial activities. In this role, you will also provide guidance and support to lower-level Fiscal Analyst staff, serving as the key point of contact in analyzing and coordinate financial transactions. In addition, this position serves as the assistant to the Deputy Financial Officer and the technical lead for the implementation and ongoing support for the agency’s accounting system.

Duties

Some of What You’ll Enjoy Doing Includes:

• Track and monitor financial and grant data to prepare state and federal reports, manage funds, develop and analyze financial systems, and oversee inventory accounting and revenues.
• Prepare federal grant draw worksheets and process the approved draw requests.
• Review, analyze, verify, track, and correct agency obligations in accordance with federal grant and state requirements. Provide guidance to agency staff to ensure obligations are recorded in compliance with federal requirements.
• Review, analyze, and reconcile financial payment discrepancies between Enterprise Reporting and the Aware systems. Resolve discrepancies if needed.
• Develop fiscal and accounting procedures to ensure adequate internal controls and compliance with OFM standards and procedures.
• Oversee and monitor the use of purchase and corporate cards in accordance with agency and state policies.
• Perform and document general ledger account reconciliations, process journal vouchers to adjust general ledgers both at year-end and on an ongoing basis to ensure accuracy.
• Manage the department’s assets, including capital assets, small and attractive assets, and assets purchased for client use or loan. Lead the annual statewide inventory. Manage the tracking, disposal, and surplus of equipment.
• Maintain the agency’s coding charts, including the chart of accounts for both federal and state fiscal years.
• Review and analyze payroll records to ensure appropriate grants are charged, part-time staff hours are recorded accurately. Coordinate any corrections with payroll staff. Conduct the document reviews for each pay period (validation of the “Day 2” report).
• Train and mentor fiscal team members on approved methods and procedures in accordance with General Accepted Accounting Principles (GAAP) and State guidance.
• Lead the completion of monthly financial close, including variance analysis and commentary.
• Lead the annual financial close processes, including preparing the annual financial statements and drafting comments on variances in accordance with GAAP and State guidance.
• Develop and implement processes/procedures to integrate accounting and reporting systems with other operational processes using the state’s financial and operational systems management tools.
• Act as the financial system liaison between agency users and Office of Financial Management (OFM) to ensure the financial integrity of major agency-wide financial and operational systems.
• Make recommendations, develop or revise policies and procedures in collaboration with internal and external stakeholders.
• Provide technical support and training to the agency for fiscal-related transactions and operational systems.
• Initiate and develop fiscal management reports to support effective accounting and management practices.

Qualifications

Required Qualifications:

• Bachelor’s degree in accounting, public administration, business administration, or a related field; NOTE: Year-for-year of related accounting senior level experience including procedure development, inventory oversight, and providing accounting guidance to agency senior managers and staff can substitute for education.
  

AND

• Three (3) years of experience in accounting, auditing, or a relevant financial field.
  

Preferred Qualifications:

• Familiarity with the Accounting and Financial Reporting System (AFRS), Enterprise Reporting system (ER), Consolidated Asset Management System (CAMS) and the Travel Enterprise Management System (TEMS).
  
• Familiarity of the State Administrative and Accounting Manual.
  

Supplemental Information

• A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting.
• A current resume, detailing experience, and education; and
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Background Check Notice: Prior to any new appointment into the Department of Services for the Blind, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Union Inclusion:
This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

Opportunity for All:
The Department of Services for the Blind celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.