Job Opportunities in United States

MONCLOVA TOWNSHIP, LUCAS COUNTY, OHIO
JOB DESCRIPTION: Assistant Fiscal Officer, 30-40 hours a week
General Purpose:
Accurately perform day-to-day accounting functions and duties of the Fiscal Officer in accordance with established guidelines and practices assigned by and at the direction of the Monclova Township Fiscal Officer in directing the implementation of policies. Maintain the Township’s filing system including records retention schedule and coordinating the destruction of records. Remain current with payroll procedures and ability to fill in when necessary. Employee must be able to perform general and clerical work.
Job Responsibilities:
Accounts payable and receivable
Distribute copies of completed purchase orders to respective departments
Maintain vendor files
Receive and verify invoices to ensure correct payments; correct appropriation codes
Input invoice data into Uniform Accounting Network (UAN) accounting system and issue checks for signature
Prepare and mail vendor payments
Maintain updated list of vendors in accounting system
Remain current with software updates and training
Initiate payroll reports
Input receipts into UAN accounting system
Prepare bank deposits
Records Retention:
Maintain and update records retention schedule according to guidelines and mandates
Scan and index documents into retention software
Coordinate records destruction and storage
Acts as Secretary for the Records Commission
Performs public records requests, redacting files when necessary; maintain log of request for audit purposes
Payroll:
Maintain confidentiality of personnel records
Assist in preparation of information in collective bargaining negotiations on behalf of employer
Review time sheets for accuracy and Fiscal Officer approval
Ensure documentation is consistent with labor contract agreements
Enter payroll data into computer payroll system
Process payroll by established deadlines and labor agreements
Transmit EFT payroll by required due dates
Assist in the maintenance of employee leave records
Update employee payroll records and deductions
Investigate and correct payroll discrepancies and errors
Reconcile employee deductions and submit required reports
Process payroll taxes and other deductions
Maintain employee confidence and protects payroll operations by keeping information confidential
Remain current with software updates and training
Cemeteries
Maintain cemetery software in all administrative areas
Process all required paperwork and payments
Administrative Duties and Support
Assist in the preparation for the conduct of collective negotiations
Assist in the administration of personnel files
Assist Fiscal Officer with reports, minutes, and spreadsheets
Responsible for filing and maintaining the filing system
Other administrative duties as assigned by the Fiscal officer
Education:
Associate Degree, minimum
Knowledge of accounts payable/receivable and payroll functions through education or experience
Standard knowledge of office principles, procedures, equipment, and technology
Preferred Experience:
3 or more years working in government accounting
Other Requirements:
Valid Ohio driver’s license
Proof of citizenship and or eligibility to legally work in the United States
Uphold professional office decorum
Must pass a pre-employment background check and credit check
Must pass drug and alcohol screenings
Must be bondable or insurable
Notary public license desired or an ability to obtain
Knowledge of UAN accounting system desired or an ability to learn
Other training upon employment: CPIM (investment), Ohio Ethics, Public Records, ACH (banking)
Skills and Qualifications:
Effective communication skills, both written and verbal
Customer service; problem solving and conflict resolution skills
Understand and follow oral and written instructions
Detail oriented
Ability to maintain confidentiality
Data entry skills-collection, analysis, management; Excel experience
Work as a team member to promote a positive work environment
Ability to work independently
Ability to work autonomously, multi-task, and re-prioritize workload when necessary
Ethical conduct
Organize and prioritize work assignments
Proficient in word processing, spreadsheets, and database software
Physical requirements and work environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions for this job.
Environment-Work is performed primarily in a standard office setting with interaction with general public and township employees. May be required on occasions to work extended hours and attend multi-day trainings.
Physical-Work involves sedentary to light work in an office setting. While performing the duties of this job, the employee is regularly required to sit for prolonged periods; required to stand, walk, or reach with hands and arms, use hands to finger or handle; occasional stoop, bend, kneel crouch reach, lift light to moderate amount of weight; and operate office equipment requiring repetitive hand movement. Hear in the normal audio range, see in the normal visual range, the noise level in this environment is usually quiet with occasional increase in noise level due to equipment.
The job description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change.
The duties listed above are intended only as an illustration of the various type of work that may be performed. The omission of specific statements of duties or responsibilities does not exclude them from the positon.
Reasonable accommodations, as prescribed by the Americans with Disabilities Act, may be made to enable individuals with disabilities to perform the essential job functions and will be determined on a case by case basis.
At Will Employment - All non-bargaining unit employees, with the exception of the fire personnel, are employed at will and may be removed from employment for any or no reason, with or without cause and with or without prior notice.
Monclova Township is a Drug Free Workplace.
Job Types: Full-time, Part-time
Pay: $25.00 - $30.00 per hour
Expected hours: 30 – 40 per week
Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift

Ability to Relocate:

• Monclova, OH 43542: Relocate before starting work (Required)

Work Location: In person