Job Opportunities in United States
September 13, 2024
Maniilaq Association
Kotzebue
FULL TIME
Extended Facilities Administrative Assistant Trainee l / ll
Maniilaq Association is a P.L. 93-638 Native/Indian Preference/EEO Employer
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Extended Facilities Administrative Assistant Trainee l / ll
Job Code:
2024:OTZ-250
Location:
Kotzebue, Alaska
Program:
Extended Facilities
FT/PT Status:
Full Time
Job Responsibilities:
MANIILAQ ASSOCIATION
01/22
Title: Extended Facilities Administrative Assistant Trainee/ I/ II Range: 11/12/13
Program: Extended Facilities Status: Non-Exempt
Housing Priority: None Covered: Yes
POSITION SUMMARY
Provides clerical support for the Extended Facilities staff. Assist with scheduling and preparation for upcoming village travel. This position will report directly to the Extended Facilities Manager.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Serves as the first point of contact for properties and tenants for work orders
2. Access and updates keys cards for apartment, activity center, FRF, IT building and PHN
3. Prepare and file check requisitions and accounts payables for utilities, i.e. water & sewer, heating fuel, KEA, housing properties and village clinics
4. Tracks payments for tenant keys & Activity Keys.
5. Track Work Orders for completion and filing
Update all files including personnel, check requisitions, purchase requisitions, travel requisitions
6. Ability to keep accurate records and prepare documents. Proficient with spreadsheets, database and word processing computer applications
7. Prepares and Submits Employee timesheets
8. Other duties as assigned.
01/22
Title: Extended Facilities Administrative Assistant Trainee/ I/ II Range: 11/12/13
Program: Extended Facilities Status: Non-Exempt
Housing Priority: None Covered: Yes
POSITION SUMMARY
Provides clerical support for the Extended Facilities staff. Assist with scheduling and preparation for upcoming village travel. This position will report directly to the Extended Facilities Manager.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Serves as the first point of contact for properties and tenants for work orders
2. Access and updates keys cards for apartment, activity center, FRF, IT building and PHN
3. Prepare and file check requisitions and accounts payables for utilities, i.e. water & sewer, heating fuel, KEA, housing properties and village clinics
4. Tracks payments for tenant keys & Activity Keys.
5. Track Work Orders for completion and filing
Update all files including personnel, check requisitions, purchase requisitions, travel requisitions
6. Ability to keep accurate records and prepare documents. Proficient with spreadsheets, database and word processing computer applications
7. Prepares and Submits Employee timesheets
8. Other duties as assigned.
Job Qualifications:
MINIMUM REQUIREMENTS
Administrative Assistant Trainee
High school diploma or equivalent. Excellent organizational, administrative, and communication skills. Proven ability to apply policies and regulations on a timely and consistent basis. Ability to keep accurate records and prepare documents. Establishes and maintains positive and cooperative relationships with staff and clientele. Must possess current Alaska driver’s license and have a good enough driving history to be insured to drive Maniilaq vehicles.
Administrative Assistant I
All requirements of Admin Assistant Trainee plus one year clerical experience. Experience in creating and maintaining filing systems. Intermediate level of computer applications. Ability to operate all office equipment. Excellent organizational skills.
Administrative Assistant II
All requirements of Admin Assistant I plus one year clerical experience. In- depth knowledge of extended facility program and its mission, projects, and operations. Ability to manage property and operations when manager is not available. Proficient with spreadsheets, database and word processing computer applications
Administrative Assistant Trainee
High school diploma or equivalent. Excellent organizational, administrative, and communication skills. Proven ability to apply policies and regulations on a timely and consistent basis. Ability to keep accurate records and prepare documents. Establishes and maintains positive and cooperative relationships with staff and clientele. Must possess current Alaska driver’s license and have a good enough driving history to be insured to drive Maniilaq vehicles.
Administrative Assistant I
All requirements of Admin Assistant Trainee plus one year clerical experience. Experience in creating and maintaining filing systems. Intermediate level of computer applications. Ability to operate all office equipment. Excellent organizational skills.
Administrative Assistant II
All requirements of Admin Assistant I plus one year clerical experience. In- depth knowledge of extended facility program and its mission, projects, and operations. Ability to manage property and operations when manager is not available. Proficient with spreadsheets, database and word processing computer applications
Other Job Information (if applicable):
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet those conditions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet those conditions.
We regret to inform you that this job opportunity is no longer available
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