Administrative Assistant

September 22, 2024

Oaks on Parkwood

Hoover

Summary of Duties:
Coordinate and compile resident account information for the Central Business Office (CBO). Maintain and update all resident financial files. Perform human resources functions, including but not limited to payroll data collection and submission, recruitment activities, new employee orientation, benefits administration, and all other employee related events.

Essential Job Functions:

Process admissions/discharges on all residents.
Process, record and document all activity occurring on resident accounts.
Maintain daily resident census.
Collect payments, or if necessary, make financial arrangements at time of discharge on amount due according to established policy. Forward all information on deposits, etc. to CBO for proper posting.
Coordinate activities related to employment, onboarding, employee relations, benefits and training.
Review employment applications and refer qualified candidates to appropriate manager for interview.
Complete all aspects of pre-employment to include OIG, Abuse Registry, pre-employment survey, criminal background and employment reference check, conditional job offer, and pre-employment physical/drug screen.
Provide current and prospective employees with information about job responsibilities, benefits and policies.
Enter new employee data in HRIS, document imaging, and new hire approval system.
Schedule, organize and facilitate new employee orientation.
Assist Administrator with the admission of residents.
Forward potential uncollectible accounts to CBO for submission to collection agency.
Collect, review, and edit time and attendance data to include approved Paid Annual Leave Requests. Train managers on the utilization of the time and attendance system.
Maintain up to date electronic employee files that include employment, medical, payroll, and education records by scanning, importing, and verifying documents into the document imaging system timely and according to established procedures. Assist sponsors with enrollment in a drug plan as needed. Communicate with pharmacy vendor to ensure correct billing on drugs.
Maintain petty cash fund.
Submit any correspondence to the Administrator and/or CBO for approval.
Distribute employee opinion surveys and performance evaluations to managers according to the established schedule and ensure timely completion.
Compile information for monthly reporting and submit to divisional Human Resources.
Check initial and quarterly OIG queries, Nurse Aide Registry and license verifications.
Coordinate employee relations events, (i.e. monthly events, Service Awards, Christmas Party).
Facilitate annual open enrollment of benefits.
Perform other duties and responsibilities as directed.

Education:
High school diploma or equivalent required.

Experience:
Minimum of two years of human resources or healthcare business office experience preferred.

We regret to inform you that this job opportunity is no longer available