Administrative Assistant

September 10, 2024

SAIC

Arlington

FULL TIME

Job ID: 2411675
Location: ARLINGTON, VA, US
Date Posted: 2024-09-09
Category: Administration
Subcategory: Admin Services Support
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: Secret
Clearance Level Must Be Able to Obtain: None
Potential for Remote Work: No

Description
SAIC is seeking an Administrative Assistant to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).
The candidate will:

Perform both general office duties (e.g., answering telephones, typing, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.
Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.
Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures instructions, and consistency with other material cleared or in preparation.
Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.
Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
Receive and examine incoming requests, reports, and correspondence.
Track and coordinate all taskers within the office to ensure deadlines are met.
Arrange travel for Government personnel in the DTS, including preparing authorizations and vouchers (local and non-local).
Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.
Facilitate external meetings, working groups, and technical and operational challenge interchange meetings.

Qualifications
Qualifications:

High school degree or equivalent.
5+ years of experience with knowledge of administrative and clerical functions, processes, practices, and procedures.
Fluency with, and understanding of, Do D, Joint Staff, and the Military Departments standards of practice.
Experience with the OGC data file system or similar filing systems.
Possess exceptional oral and written communication abilities and the ability to read, interpret and understand documents.
The ability to leverage established relationships with other Do D components and agencies.
Proficiency with Microsoft Office Suite of Applications (Word, Excel, and Power Point) and common office software applications.
Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
Strong admin skills and a strong ability to multi-task.
Flexibility to accommodate time-sensitive and mission-critical work.

Clearance Requirements:

An active Secret Clearance.
US citizenship.

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

We regret to inform you that this job opportunity is no longer available