November 15, 2024

Visión y Compromiso

FULL TIME

Admin Assistant Level II: Remote

EMPLOYMENT OPPORTUNITY
ADMINISTRATIVE ASSISTANT – NETWORK DEPARTMENT

Title: Administrative Assistant Level II
Starting Wage: $25.30 per hour
Reports to: Network Director
Location: Remote (preferred in California)
FLSA Status: Non-Exempt
Position Status: Regular, Full Time (up to 40 hours per week)
Effective Date: November 2024

ABOUT VISIÓN Y COMPROMISO

Established in 2000, Vision y Compromiso is a nationally respected organization committed to community well-being by
supporting promotoras/es and community health workers. The organization provides comprehensive culturally and
linguistically relevant training, workforce development, leadership opportunities, advocacy, and support to thousands of
promotoras/es and community health workers. Highly trained community experts and trusted members of their
communities, promotoras/es are characterized by servicio de corazon (service from the heart). Our vision: Hacia una vida
y sana (towards a healthy and dignified life) reflects enhancing promotoras/es capacity to educate, empower and
advocate for community change to improve their communities so that all families may know a better way of life.
POSITION SUMMARY
Under the direct supervision of the Network Director the Administrative Assistant Level II will be responsible in helping
maintain an effective workflow to support all activities within the Network of Promotoras/es and Community Health
Workers.
HOW TO APPLY
Applications will be open November 13, 2024, until the position has been filled. Please submit resumes and
questions to Norma Benitez via email at (norma@visionycompromiso.org) with the subject line “Administrative
Assistant Resume – YOUR NAME.”
ESSENTIAL DUTIES & RESPONSIBILITIES

Maintain accurate records of all regional Network committee members’ information and regional activities using the

required organizational systems. Assist Network team with purchase orders, expense reports, and travel
coordination.

Centralize and organize all support materials for the regional Network committees. This may include, but is not

limited to minutes, agendas, work plans, fundraising letters, etc. Update and maintain the organizational database.

Participate in meetings as requested by the Director and write, edit, and distribute the minutes for these meetings.
Assist with the coordination of regional coordinators’ meetings by sending reminders, reserving a phone line and/or

space as well as with the follow up needed.

Assist members of the regional Network committees by providing them letters of support, fundraising letters,

obtaining permits and insurance documents for the activities on their annual work plans.

Serve as the point person for registration to all Network events; organize the date, generate lists for the key contract

for each event and answer questions about the events.

Serve as the point person to request publicity and reports for events in the Network.
Maintain constant and effective communication with all staff members and members of the regional Network

committees.

Gather information, photos, and data for the creation of Conéctate, a monthly newsletter. Move final information to

the design team.

Assist with the coordination of the department’s annual retreat by sending reminders, reserving a virtual link and/or

space as well as with the follow up needed.

Assist with the coordination of annual Legislative Day and Week by scheduling meetings with legislators,

coordinating travel and lodging arrangements, sending reminders, and with the follow up needed.

Other duties may be assigned. The duties listed here are typical examples of the work performed; not all duties
assigned are included, nor is it expected that all similar positions will be assigned every duty.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements
listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
EDUCATION
There is no minimum education requirement.
EXPERIENCE

A minimum of three (3) years of relevant, administrative experience.

CERTIFICATES, LICENSES AND REGISTRATIONS
Valid California Class C Driver License or the ability to utilize a reliable alternative method of transportation when needed
to carry out job-related essential functions. Valid automobile liability insurance.
LANGUAGE SKILLS
Exceptional communication skills utilizing both virtual and in person methods. Ability to speak effectively to grantees,
members of the general public, or employees of organization. Strong proofreading skills, strong attention to detail, and the
ability to read, analyze and interpret general reports, procedures, or regulations. Ability to read and interpret documents
such as safety rules, operating and maintenance instructions. Ability to complete reports and write business
correspondence. Ability to effectively present information and respond to questions from individuals, groups, and the
general public in English. Ability to translate written documents and spoken conversations. Because of the population
served, the ability to read, write and speak in English and Spanish is highly desired.
COMPUTER SKILLS
Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook) as well as advanced skills with social media platforms
like Facebook, Facebook Messenger, Instagram, and Whats App. Advanced skills in Google Suite. Experience in and
technological skills for managing digital databases and virtual event coordination. Able to adapt to new and changing
technology. Experience with travel coordination in software systems like Concur or similar is a plus.
TRAVEL REQUIREMENTS
This position has occasional travel requirements to attend events, and conferences, to offer support when requested.

PREFERRED SKILLS AND QUALIFICATIONS

Proficiency in the principles and methods of office management and modern office procedures, systems, and

equipment.

Adaptable and reliable in the face of conflict, crisis, or changing priorities.
Ability to work independently as well as part of a team with little direct instruction.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area,

circumference, and volume.

Highly organized with exceptional attention to detail.
Handling sensitive matters with discretion and maintaining confidentiality.
Manage and prioritize multiple tasks at once while still meeting deadlines.
Knowledge of correct English and Spanish usage and grammar.
Experience with translating documents and conversations.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
The employee will sit, talk, hear, and use hands and fingers up to 2/3 of the time. The employee will stand and walk up to
1/3 of the time. The employee is routinely required to carry and/or lift up to 10 pounds.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
The noise level in these various work environments is typically quiet to moderate.