October 14, 2024

University of Glasgow

Glasgow

FULL TIME

Recruitment, Marketing & Admissions Administrator

Job Purpose

As the administrator in the Student Recruitment, Marketing and Admissions team in the undergraduate office, you will work with the SMRA manager, to attract and retain a diverse range of applicants to the School of Biodiversity, One Health and Veterinary Medicine’s undergraduate programmes.

You will play a role in the implementation and delivery of the School’s strategies, policies, and objectives in this area. Your focus will be the School’s veterinary programmes (the Bachelor of Veterinary Medicine and Surgery and the MSci/BSc (Hons)/BSc Veterinary Biosciences), ensuring targets and service levels are met for both international and national recruitment.

As part of the Undergraduate school office, you will work in partnership with the student experience team and the programme and course delivery team.

You may also be asked to contribute to related activities managed by the University’s External Relations department and College of Medical, Veterinary and Life Sciences for the School’s life sciences programmes (currently the MSci/BSc (Hons)/BSc Marine and Freshwater Biology and the MSci/BSc (Hons)/BSc Zoology).

Main Duties and Responsibilities

1. Support the RMA Manager in the organisation and delivery of an extensive schedule of external recruitment and marketing activity nationally and internationally to diversify the UG student recruitment pool, eg open days, recruitment fairs, alumni events, visits to individual schools/colleges and other events/meetings.

2. Contribute to the development of the School’s undergraduate marketing/promotional resources (online and physical) with input from School, College and University specialists in this area.

3. Organise the admissions process for the Bachelor of Veterinary Medicine and Surgery and the MSci/BSc (Hons)/BSc Veterinary Biosciences including an extensive programme of national and international interviews for the BVMS and all associated activities; processing and reviewing applications, communicating with applicants, coordinating interviews and other tests, liaising with panel members and student ambassadors, processing offers and updating databases.

4. Oversee and contribute to the processing of documentation for successful international applicants including immigration and financial requirements.

5. Ensure that students from partner institutions are transferred in line with established agreements, and results are reported to partner institutions when appropriate and in line with relevant data protection legislation.

6. Liaise with the student experience team to transfer successful applicant details to allow efficient registration on the programme of study.

7. Undertake committee servicing work which includes drafting and circulating papers to the Recruitment and Admissions Executive Committee and ensuring that actions are followed through.

8. Collect and analyse data for School management and the Recruitment and Admissions Executive Committee.

9. Contribute to the refinement of existing procedures and processes to ensure they are effective and efficient and enhance the applicant experience appropriate.

10. Deputise for the Student Recruitment, Marketing and Admissions Manager as required, particularly when they out of the University on international visits.

11. Ensure that the University Values and equality, diversity and inclusion principles underpin all activities in the sphere of responsibility of the role and in interactions with others.

12. Undertake any other relevant duties as required by the Student Recruitment, Marketing and Admissions Manager, UG School Manager & Head of Professional Services.

Please note that as part of your application you must address and demonstrate how you meet EACH of the essential/desirable criteria. If you do not address each criteria in the format explained below, you will NOT be shortlisted for interview.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4 Higher National Diploma) or equivalent, and experience of personal development in a similar role.

A2 Knowledge of higher education with reference to national and international student recruitment, marketing and admissions.

A3 An understanding of equality, diversity and inclusion principles (including UK Equality Act 2010 protected characteristics) in the context of student recruitment, marketing and admissions.

Desirable

B1 An understanding of the university policies and procedures with regard to branding, marketing, recruitment and admissions.

B2 Knowledge of School of Biodiversity One Health and Veterinary Medicine’s Undergraduate programmes.

B2. Knowledge of relevant international education systems.

Skills

Essential

C1 Excellent organisational and planning skills with the ability to use own initiative and exercise independent judgement under pressure to meet tight deadlines.

C2 Excellent communication skills and influencing skills, both verbal and written, to interact and collaborate effectively with a range of stakeholders.

C3 Proficient use of IT packages including the Microsoft Office suite, including preparing and delivering Power Point presentations, reporting, recording recruitment activity and data analysis.

C4 Ability to map processes and effect process improvements.

C5 Ability to understand, apply and advise on policies, regulations, guidelines and standard operating procedures.

C6 Ability to respond and adapt to changing priorities and new concepts, techniques and methodologies.

C7 Ability to lead a collaborative approach to achieve team goals.

C8 Strong attention to detail and analytical skills, particularly when using data and information from multiple sources.

C9 Highly developed and proven interpersonal skills.

C10 Proven initiative and judgement to identify priority issues, propose and implement solutions.

C11 Tact, discretion and the ability to maintain confidentiality.

C12 Ability to support the performance and development of colleagues.

Desirable

D1 Expertise in IT systems (e.g. as BIQUERY My Campus, UCAS, VMCAS) or the ability to demonstrate proficiency in software, policies and procedures of a similar level of specialisation.

Experience

Essential

E1 Significant and relevant administrative experience, with evidence of progression and development gained through relevant work experience in a busy office environment.

E2 Demonstrable experience of working with a variety of stakeholders and building effective relationships.

E3 Ability to clerk meetings, including preparation of papers, note taking and communication of actions.

Desirable:

F1 Experience of administration in a Higher Education setting.

F2 Experience in an admissions/selection environment.

Terms and Conditions

Salary will be Grade 6, £33,232 - £36,924 per annum.

This post is full time (35 hours per week) and open ended (permanent). Relocation assistance will be provided where appropriate.

As part of Team Uof G you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month Uof G Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.