October 14, 2024

University of Glasgow

Glasgow

FULL TIME

MBChB Teaching Administrative Assistant

Job Purpose

To undertake a range of administrative duties and assessment activities in support of the General Practice elements of the MBCh B programme in the Undergraduate Medical School.

Main Duties and Responsibilities

1. Work closely with the GP Teaching Team, GP Professional Services Team, and more widely within the Undergraduate Medical School to support a range of teaching and assessment activities.

2. Provide dedicated administrative support for the organisation, delivery and evaluation of the General Practice Community Oriented Medical Experience Track (COMET), Student Selected Components, GP electives and MBCh B2 formative OSCE assessment.

3. Assist with the administration of the annual GP tutor training conference and with the planning and delivery of other tutor training events.

4. Assist with the set-up and on-the-day administration of OSCE assessments both on and off campus.

5. Co-ordinate all aspects of submission and evaluation of the MBh B3 Longitudinal Portfolio and MBCh B4 Ethics coursework.

6. Responsibility for the recruitment of and liaison with course contributors, both internal and external.

7. Arrange and maintain records of payments for GP contributors.

8. Work with the GP team to edit, collate and distribute annual course documentation.

9. Disseminate information to students and staff using electronic systems including Moodle, organise bulk mailings and distribution of materials.

10. Maintain and edit teaching content within online platforms such as Moodle.

11. Undertake any other reasonable duties that either the Manager, Deputy Manager of the Undergraduate Medical School and GP Administrative Team Lead may request.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role or ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role

Desirable

B1 Further or higher education qualification

B2 Knowledge and understanding of University structures, policy, practices and procedures

B3 Awareness of GDPR legislation

Skills

Essential

C1 Excellent written and verbal communication skills

C2 Tact, diplomacy and discretion

C3 Able to work proactively, multi-task and use initiative

C4 Able to work independently and as part of a team

C5 Excellent attention to detail

C6 Excellent IT skills, covering the Microsoft Office

Desirable

D1 Experience of clerking committees and producing accurate minutes of meetings

D2 Experience of web editing

Experience

Essential

E1 Experience of working with and handling large volumes of administrative data, records and information

E2 Experience of handling confidential personal information with tact and diplomacy

Desirable

F1 Experience of working within the Higher Education sector supporting learning and teaching activities

F2 Experience of financial record keeping

F3 Experience of using bespoke IT systems

Terms and Conditions

Salary will be Grade 4, £23,581 - £26,038 per annum.

This post is full time (35 hours per week) and open ended (permanent).

As part of Team Uof G you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month Uof G Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.