Core Functions: Duties & Responsibilities: Provide administrative support to the Manila Shore Operation Provide administrative support to Manila Shore Operation. Ensure the proper coordination, escalation of transactions, and updating of reports are done in a timely manner.
Monitor the Fuel Consumption Dashboard, coordinate with the branches and LBE department to update the data daily.
Coordinate with the Technical Services LBE department to update the equipment downtime data.
Process the billings for repairs, create requests for payment
Assist and support the CY and Terminal OIC in creating PR through Sertica, monitor the created requests and coordinate with SCM for any updates
Act as the escalation point for any delayed PRs and Requests for CY and Terminal team.
Handles the processing of the utilities, rental, and other payment for the services of Manila North Harbour Port Inc. (MNHPI).
Consolidate the report of nationwide fuel consumption report, equipment downtime, and container yard performance to be reviewed and reported by the Head of National Shore Operation during MANCOM Meeting.
Other tasks that may be assigned from time to time.
Bachelor's degree in Business Administration, Office Administration, Logistics, Supply Chain or a related discipline.
Years of Related Experience:
Preferably with 3 or more years experience in administrative roles.
Skills Required:
Proficient in using office software such as Microsoft Office (Word, Excel, Power Point, Outlook), Google Workspace (Google Docs, Sheets, Slides, Gmail), and other relevant software tools
Knowledge of effective record-keeping practices, file organization, and document management
Familiarity in operating printers, scanners and other office equipment.
Strong problem-solving skills
Organizational, planning and time management skills.
Diligent with great attention to detail.
Excellent communication, organization, and planning skills to proactively manage project scope, identify potential risks, and devise contingency plans.
Knowledge of and adherence to relevant maritime and shipping regulations and standards, including those related to safety and environmental compliance
Good Organization, has the ability to organize.
Behavioral and Interpersonal: Qualities:
Can handle confidential matters.
Trustworthy
Accepts correction and constructive criticism.
With high levels of honesty, integrity and reliability.
Can easily adapt into a fast-paced working environment
Non - compromising work standards, integrity and ethical practices