Job Opportunities in Philippines

Job Summary:

• The Human Resources (HR) and Administrative Assistant provides support in both human resources and office administration functions.
• The role involves assisting in recruitment, employee relations, benefits administration, and maintaining employee records.
• In addition, the assistant performs general administrative duties such as scheduling, office coordination, and handling communications to ensure the smooth operation of the office.

Key Responsibilities:
1. Human Resources Support:

• Recruitment & Onboarding: Assist with posting job vacancies and screening resumes. Schedule interviews and coordinate communication between candidates and hiring managers. Help with the preparation of employment contracts and onboarding documents for new hires. Support new employee orientation and training.

• Employee Records Management: Maintain accurate and up-to-date employee records, both physical and electronic. Ensure compliance with labor laws by maintaining proper documentation such as employment contracts, benefits records, and performance reviews. Handle employee data updates such as address changes, tax form submissions, and contact information.

• Payroll & Benefits Administration: Assist in processing payroll by gathering and verifying timesheets and employee attendance. Help with benefits administration, including managing enrollments, answering employee questions, and communicating with benefits providers. Track and update leave requests, vacation balances, and other employee time-off records.

• Employee Relations: Act as a point of contact for employees with HR-related inquiries or concerns. Assist in resolving employee issues by providing basic guidance on company policies and procedures. Support HR events, team-building activities, and employee wellness initiatives.

2. Administrative Support:

• Office Coordination: Manage office supplies and inventory, ensuring the office is stocked with necessary materials. Coordinate office maintenance requests and liaise with vendors for office needs. Organize meetings, book meeting rooms, and prepare necessary materials. Handle incoming calls, emails, and other forms of communication and direct them to the appropriate person.

• Clerical Duties: Manage filing systems, both electronic and paper-based, for easy retrieval of documents. Perform general administrative tasks such as photocopying, scanning, and faxing documents. Prepare reports, memos, and presentations as required.

• Scheduling & Travel Coordination: Assist in organizing travel arrangements for staff, including booking flights, hotels, and transportation. Maintain schedules and calendars for HR meetings and management appointments.

Key Skills and Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
• Proven experience in a similar administrative or HR support role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Power Point) and HR software (e.g., HRIS systems).
• Attention to detail and a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

• Experience with payroll and benefits administration.
• Knowledge of labor laws and employment regulations.
• Familiarity with recruitment processes and applicant tracking systems (ATS).

Job Types: Full-time, Permanent
Pay: Php20,000.00 - Php23,000.00 per month