October 23, 2024

University of Otago

Dunedin

OTHER

Administrator - Faculty of Dentistry

DIVISIONAL SERVICES AND ADMINISTRATION

Salary + 6.75% superannuation + five weeks' annual leave.
Career Development + Tertiary study benefit.
On going professional development opportunities.

About our team/Mō te tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
The role/Te mahi
You will be part of a dedicated team providing essential support in the Faculty of Dentistry to our undergraduate and postgraduate dental programmes and dental hospital services.
An important role that contributes to the education of New Zealand’s future dental/oral health professionals, you will provide administrative support to one or more clinic and teaching work areas where you will become a trusted point of contact for patients, students, staff and visitors.

This role is varied and will see you:

Working across reception in the Dental Hospital.
Scheduling appointments, meeting and greeting patients.
Supporting academic staff with all aspects of the teaching program.
General administration; diary management and travel arrangements.
Organising events.

Your skills and experience/Kā pūkeka me kā wheako
We are seeking a proactive customer focused person with excellent communication and relationship building skills.
Being a highly organised individual, you will have the flexibility and passion for delivering exceptional assistance to others where it is needed most.
Your sense of humour and inquisitive mindset will help you navigate the complexities of a medical clinic environment.

Key skills required include:

Strong written and verbal communication skills, with an eye for detail.
Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
An ongoing commitment to positive outcomes for students, patients, staff, and visitors.
A willingness to be adaptable and commitment to continuous improvement.
The ability to be calm, and flexible in a fast-paced environment.
Dedication to working in a culturally safe and respectful manner and demonstrated understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Further details/Pūroko
This is a permanent, full-time (37.5 hours) position, based in Otepōti, Dunedin.
The appointment range for this role is $59,285 to $63,651. Top of range is $68,744.
You must have the right to live and work in New Zealand to apply for this position.
The University is committed to meeting its obligations under the Children Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
Information regarding further awesome employee benefits can be found here.
For further information regarding the role, please contact Emma Power, via the contact details.
We also have a fixed term (1 year), full time Clinic Administrator opportunity available in the Faculty of Dentistry, which you may be interested in applying for. For further information on this role please visit: 2401650; Clinic Administrator (Faculty of Dentistry).
Application/Tono
To submit your application (including CV and cover letter) please click on the apply button. Applications quoting reference number 2401615 will close on Sunday, 10 November 2024.
Applications will be reviewed as submitted. The University reserves the right to close this vacancy at anytime.