October 24, 2024

University of Otago

Dunedin

OTHER

Administrator - Marketing and Communications

DIVISIONAL SERVICES AND ADMINISTRATION

6.75% superannuation + five weeks' annual leave (pro rata).
Open to flexible work arrangements.
Tertiary study benefit.
On-site childcare providers.

About our team/Mō te tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaungatanga (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
The role/Te mahi
In this role, you will be part of a team of Administrators and Executive Assistants within the Research and External Engagement Divisions.
Your role will be to provide high quality support to the Marketing and Communications offices and their internal and external customers, although you may be required to assist in other areas as needed.
Your days will be filled with a variety of administrative responsibilities, and you will play a vital role in the day-to-day running of these offices.
Tasks will range from coordinating travel arrangements and supporting meetings, to distributing publications and completing transactional finance processes such as PCard coding, invoice generation, and staff and non-staff reimbursements.
Your skills and experience/Kā pūkeka me kā wheako
You will have excellent administration skills, a strong customer service focus, an eye for detail, sound numeracy skills and exceptional communication skills, both written and verbal.
You value work ethic and thrive as a professional in an environment that requires sound judgement, discretion, and confidentiality.

We are looking for candidates with:

Experience in transactional finance tasks (experience using University of Otago systems is preferred).
A passion for delivering exceptional service to a wide range of stakeholders.
Proficiency in the Microsoft Office suite of programmes.
A self-starter attitude and a desire to continually learn and grow.
The ability to work collaboratively as part of a team and individually, contributing to a positive team environment.
Dedication to working in a culturally safe and respectful manner and demonstrated understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Further details/Pūroko
This is a permanent, part-time position, based in Dunedin.
Hours of work will ideally be around 26.25 per week (0.7FTE), but flexibility may be possible on negotiation for the right person. Please indicate in your application what hours you are looking for.
The appointment range for this role is $59,285 to $63,651. Top of range is $68,744 (pro rata).
You must have the right to live and work in New Zealand to apply for this position.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information, or to discuss the role in confidence – please contact Ruth Hughes via the contact details.
Application/Tono
Applications quoting reference number 2401647 will close on Sunday, 10 November 2024.
Applications will be reviewed as they are received, the University reserves the right to close this vacancy at any time.