Job Opportunities in Ireland
July 25, 2024
Multiple Sclerosis Society of Ireland
Springfield
Administrator - National Physiotherapy Programmes and Mid-West Region
Job Description:
Job Title: Administrator - National Physiotherapy Programmes
and Mid-West Region
Location: MS Ireland - Springfield Retail Development, Old Singland
Road. Limerick V94P237
Role purpose: The main purpose of this position is to support the work of
the Exercise and Physiotherapy department and the Mid
West services team and building.
Reports to: Exercise and Physiotherapy Coordinator
Contract Type: Permanent
Hours 35 hours per week
Key Duties to Include:
1. To carry out building reception duties to include dealing with telephone
calls and visitors and to keep records in relation to same; ensuring that
those who make contact MS Ireland are dealt with in a professional and
courteous manner at all times.
2. To carry out general building administrative duties to include opening and
closing, key-holding, coordinating cleaning and maintenance, room
booking management, photocopying, filing, correspondence, post and
typing, ensuring that the building runs at all times in a smooth and
efficient manner.
3. To develop and maintain accurate databases and computer records to
ensure that client information is collated, continually updated and reports
can be produced in an accurate and timely fashion. This includes but is
not limited to lists of participants in classes, schedules, reminders and
links to evaluations and quality improvement tools.
4. To assist with the management of the regional office budget; accurately
input financial data (invoices, expenses etc.) be able to provide an
analysis of same
5. Assist the Physiotherapy Co-ordinator and regional team with the
production of reports, service level agreements and any other duties as
requested.
6. To manage the procurement of office supplies and stationery; to ensure
that office staff have the resources necessary to carry out their roles.
Page 1
Job Title: Administrator - National Physiotherapy Programmes
and Mid-West Region
Location: MS Ireland - Springfield Retail Development, Old Singland
Road. Limerick V94P237
Role purpose: The main purpose of this position is to support the work of
the Exercise and Physiotherapy department and the Mid
West services team and building.
Reports to: Exercise and Physiotherapy Coordinator
Contract Type: Permanent
Hours 35 hours per week
Key Duties to Include:
1. To carry out building reception duties to include dealing with telephone
calls and visitors and to keep records in relation to same; ensuring that
those who make contact MS Ireland are dealt with in a professional and
courteous manner at all times.
2. To carry out general building administrative duties to include opening and
closing, key-holding, coordinating cleaning and maintenance, room
booking management, photocopying, filing, correspondence, post and
typing, ensuring that the building runs at all times in a smooth and
efficient manner.
3. To develop and maintain accurate databases and computer records to
ensure that client information is collated, continually updated and reports
can be produced in an accurate and timely fashion. This includes but is
not limited to lists of participants in classes, schedules, reminders and
links to evaluations and quality improvement tools.
4. To assist with the management of the regional office budget; accurately
input financial data (invoices, expenses etc.) be able to provide an
analysis of same
5. Assist the Physiotherapy Co-ordinator and regional team with the
production of reports, service level agreements and any other duties as
requested.
6. To manage the procurement of office supplies and stationery; to ensure
that office staff have the resources necessary to carry out their roles.
Page 1
7. To manage new physiotherapy cases and book appointments for
participants.
8. To coordinate the collection and analysis of satisfaction/experience
survey data.
9. To report to National Office regarding all human resource and
administrative matters to include, monthly summary sheets, ensuring
that all information is forwarded, kept up to date and accurate.
10. To update the Website regarding upcoming events and programmes.
11. Where requires, assist the team with information and public awareness
functions to include preparation of Power Point presentations, providing
administrative support at meetings/information days, organisation of
internal meetings, recording of minutes and distribution of key
information; on occasion this may involve attending weekend seminars.
12. To maintain complete confidentiality regarding clients of the region and
other information when required.
13. To adhere to all policies and procedures of the organisation.
Person Specification
Qualifications and Experience
The ideal candidate will have at least three years’ experience in a similar role and
educated to leaving certificate or equivalent level.
A team player with excellent communication skills and knowledge and experience of
the disability sector are a distinct advantage.
Skills
- Excellent IT skills to include competency in MS Word, Excel and Power Point
- Excellent organisational and administrative skills.
- Excellent communication skills and telephone manner.
- Excellent interpersonal skills
- Good knowledge of all social media platforms.
- Willingness to adopt new softwares and technologies as they occur.
- Typing/data entry skills essential.
- To have empathy for people with a disability.
-
To understand the General Data Protection Regulations
The above is a guide to the nature of the work required. It is not wholly
comprehensive or restrictive. This job description will be reviewed in line with
business needs.
Applications to include CV and covering letter, by email to
recruitment@ms-society.ie
Please ensure you identify your email by stating Administrator in the subject bar.
Closing date: 16th August 2024
MS Ireland is an equal opportunities employer
Page 3
We regret to inform you that this job opportunity is no longer available
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