September 16, 2024

CBRE

San José

OTHER

Operations Coordinator

Operations Coordinator

Job ID

183548

Posted

12-Sep-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Administrative, Customer Service

Location(s)

Heredia - Heredia - Costa Rica, San Jose - San Jose - Costa Rica

About the Role: The Ops Coordinator provides general administrative support to ensure efficiency and effectiveness of regional and enterprise business operations. Supporting administrative tasks in Operations, Finance, Accounting, HR, and other departments as needed. The ability to interact with all levels of the organization in a fast-paced environment with evolving priorities while remaining proactive, resourceful, and efficient is important to the success of this position. Expert level written and verbal communication skills, a high-level of professionalism and confidentiality, along with high attention to detail are equally important. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work well within a team. This person must be exceedingly well organized, adaptable, and enjoy supporting an office of diverse people and programs.

What You’ll Do:

Coordinate the timely entry and processing of standard AP transactions such as vendor invoices and expense reports. Research vendor invoices and payment inquiries.
Perform administrative tasks necessary to maintaining efficiency in business operations including:
Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
Data entry, document preparation, and file maintenance.
Support internal HR and employee engagement activities including event coordination, benefit coordination, new hire setup, and others as needs arise.
Coordinate corporate meetings & assist with corporate travel needs.
Create and manage expense reports through the appropriate approvals process.
Manage company correspondence, deliveries, arrange couriers etc.
Maintain manual and digital filing systems in accordance with company and legal guidelines.
Accurately record and update all equipment assets for FTZ compliance.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion
Impact through clearly defined duties, methods, and tasks are described in detail.
Allocate expenses within the appropriate system.
Prepare billing requests for non-transactional items. This includes client marketing reimbursement or employee reimbursement.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail.
Assist Accounting with accurate and timely data entry and record filing for client invoices, vouchers, and recording payments to our internal financial system along with other accounting tasks as needed.
Prepare all documents required to close the financials monthly for including journal entry, payroll summaries, reconcile cash, assets, and financial statements.

What You’ll Need:

Associates or bachelor’s degree in Accounting, Administration, or associated field and/or 2-5 years of experience in administration and accounting.
Customer service experience preferred.
Oral and written English required. Ability to effectively present information and respond to questions in English both written and oral.