Job Opportunities in Canada
August 30, 2024
University of Victoria
Victoria
FULL TIME
Administrative Assistant
Organizational Unit
University of Victoria -> VP Finance and Operations
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
15 September 2024
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$64,629.00 - $71,504.00
Additional Posting Information
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
SL3
Employee Group:
Exempt Support Staff - Continuing
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
This role of Administrative Assistant works closely with Project & Communications Officers, other executive assistants, and leaders across the VPFO portfolio. The role will play a pivotal role in supporting the Director of Campus Security, the Corporate Privacy Officer, and Senior Legal Counsel. If you enjoy working collaboratively, and bring a high level of detail and organization to your work, please consider applying to this posting.
We welcome candidates from a non-traditional background who bring transferrable skills and the ability to maintain strict confidentiality.
The salary range for this position is:
Recruitment range: $64,629 - $67,486 maximum starting salary is determined through knowledge, experience and internal equity.
Performance range: starting salary to max of $71,504 is available through annual performance increases.
An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code
We welcome candidates from a non-traditional background who bring transferrable skills and the ability to maintain strict confidentiality.
The salary range for this position is:
Recruitment range: $64,629 - $67,486 maximum starting salary is determined through knowledge, experience and internal equity.
Performance range: starting salary to max of $71,504 is available through annual performance increases.
An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code
Job Summary
Reporting to the Director in the Office of the VPFO, the administrative assistant provides comprehensive administrative and other support to senior leaders in the Office of the General Counsel and Campus Security Services. The administrative assistant is part of a collaborative team with other administrative staff supporting senior leaders in the portfolio, and project officers who lead projects across the portfolio.
This position deals with privileged, sensitive, and confidential information and at all times the incumbent must demonstrate discretion, independent judgement and high professional standards, operating under strict timelines requiring constant adjustment of priorities and balancing of workload.
This position deals with privileged, sensitive, and confidential information and at all times the incumbent must demonstrate discretion, independent judgement and high professional standards, operating under strict timelines requiring constant adjustment of priorities and balancing of workload.
Job Requirements
Experience: Minimum of 2 years of recent experience in a similar position or equivalent combination of education, training, and experience.
Related work experience should include:
Related work experience should include:
- Supporting senior leaders in a high-volume setting
- Working with privileged, highly confidential and sensitive material
- Providing exemplary customer service.
- Interpreting and/or applying policy and procedures
- Skilled in maintaining composure in crisis situations, with the ability to adapt to dynamic work environments and manage multiple tasks independently.
- Self-awareness in establishing healthy boundaries and stress management.
- Ability to handle confidential and/or sensitive issues with tact, diplomacy, and compassion.
- Requirement to obtain and maintain a security officer-level security clearance.
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to work independently and as part of a team.
- Strong communication skills including preparing memos, reviewing and editing reports, and summarizing information.
- Proficiency using Microsoft Office Suite (Word, Power Point, Excel) and aptitude to learn new technology platforms/applications.
- Attention to detail and organizational skills.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here.
Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here.
We regret to inform you that this job opportunity is no longer available
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