Job Opportunities in Canada

General office administrative responsibilities including:

• Maintaining, coordinating and integrating calendar schedules; booking and managing meetings and conference calls

logistics; managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files
and providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and
prioritizing, managing, and communicating deadlines/action items.

• Coordinating the flow of information between the Director, direct reports and extended team; working closely with the LFO

(Line Field Operations) and Operations Leadership Teams and the Operations Executive Vice President’s Office; following
up on outstanding action items; preparing/drafting reports, letters, meeting agendas, and presentation material for
distribution; event planning, and logistical support as required; and may be required to monitor and/or develop budgets and
monthly variance analysis.

• Knowledge of SAP is important to support the Director and direct reports with time and labour, management reporting,

materials and services requests and approvals and on line expense procedures.

• Working with other administrative assistants within Operations to provide assistance and support when required. This

position is also accountable for:

• LFO Share Point updates, including site layout and compliance. Web Authoring skills may also be required for

maintenance and updating of team web page and other operations related pages.

• Maintaining the departmental organizational chart, ensuring the departments’ contact lists are up to date and maintain the

overall email distribution list for the Director that’s also shared with the Director’s and VP’s offices.

• Managing safety and mandatory training for team including Success Factors reporting and tracking of compliance.

• Ability to prepare, format and finalize correspondence and/or reports using word processing/spreadsheet/database/

presentation graphic application programs.

• Ability to work as a team leader by providing leadership and guidance to field based staff on administrative policy.

• Self starter who is proactive in identifying and proposing solutions to issues that arise using sound judgment and decision

making skills.

• Ability to prepare, format and finalize correspondence and/or reports using word processing/spreadsheet/database/

presentation graphics application programs.