Job Opportunities in Canada

Posting #S2407011(S)
Posting Date10 Oct 2024
Posting Close Date18 Oct 2024 12:00 PM (CDT)
CategorySecretarial/Clerical
TypePERMANENT CONTRACT

DescriptionAdministrative Assistant
Start Date13 Nov 2024
End DateContinuous
FTE/Hours35.00 per week

NOTE: Effective July 1, 2024, this position will be 8.00 hours per day.
Purpose of Position
Under the direction of the School Principal, the School Administrative Assistant contributes to the smooth and efficient operation of Brandon School Division. Providing services in confidential office administration, reception, clerical, and financial support services to a variety of people associated with a particular school.
Duties and Responsibilities
Are established by the School Principal within the parameters of the job profile.
Required Qualifications

• Administrative Assistant Certificate (17-20-week program) and/or equivalent education.
• Financial Accounting coursework or certificates and/or equivalent education.
• A minimum of two (2) years Administrative Assistant experience, preferably within a school environment.
• A good working knowledge of computers and related business applications (e.g., Microsoft Office, EIS, Power School, atrieve ERP, School Cash online).
• Excellent mathematical skills are required to provide financial support and other duties as required.
• Effective writing skills are required to take messages, compose memos, update information/files, prepare bank deposits, and to write cheques.
• Demonstrated effective interpersonal and communication skills to deal with people sensitively, tactfully, and professionally at all times.
• Strong organizational and time management skills, with the ability to set priorities and meet deadlines.
• Ability to apply skills to work methods, processes and approaches while performing a variety of duties over the course of day-to-day activities while utilizing a strong secretarial skill set. Including but not limited to word processing, photocopying, data input, reception, faxing, emailing, customer service skills, and verified keyboarding skills of 50 wpm, with at least 95% accuracy.
• Requires the ability to read and comprehend a variety of documents while performing day-to-day tasks.
• Demonstrated ability in making quick decisions (e.g., injury) and remaining calm to communicate – seeking guidance from Principal when necessary.
• Demonstrated ability in handling unpleasant or agitated behaviours.
• Demonstrated ability to maintain confidentiality of information in the workplace.
• The ability to work independently and cooperatively as an effective member of a team.
• Must hold a valid Class 5 Driver’s Licence.

Preferred Qualifications

• Working knowledge of relevant Brandon School Division Policies and Procedures.
• Knowledge of English as an Additional Language (EAL) is important as this position must communicate with EAL students/parents where there may be language barriers.
• Training and/or certification in First Aid, CPR, WHMIS training, Non-Violent Crisis Intervention, Emergency Response Procedures, coursework related to Medical Secretary or Health Care (for positions in Student Services) is an asset.

Your cover letter must clearly indicate how you meet the required qualifications.

Permanent CUPE employees presently on staff will be given early consideration, in accordance with COLLECTIVE AGREEMENT.
Salary as per COLLECTIVE AGREEMENT.

Position