Job Opportunities in Australia

Job description

Agency Department of Corporate and Digital Work unit Information Management Services

Development

Job title Team Administrator Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 12722 RTF 305204 Closing 26/09/2024

Contact officer Adam Morris on 08 8999 4645 or adam.morris@nt.gov.au

About the agency https://dcdd.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=305204

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and

accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process,

go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Coordinate, oversee and provide administrative services and support to the Senior Director Information Management and the broader

Information Management function to enable effective and efficient functioning of the section.

Context statement

Information Management Services provides best practice advice and records management services to NTG client agencies. Structured

into several work streams, a wide range of services are delivered, including records management, help desk services, records appraisal,

sentencing and disposal, training development and delivery and Freedom of Information.

Key duties and responsibilities

1. Provide proactive executive level secretariat support to the director including email management, diary management, scheduling,

coordination of executive-level inter-agency meetings, meeting preparation and taking and disseminating minutes.

2. Communicate with the DCDD Executive Services unit, senior management, and unit managers to support the operations of the

Information Management unit.

3. Draft and amend correspondence and documents (briefs, reports, and memos) as requested, ensuring appropriate quality assurance

and liaise with document authors to make changes before documents are progressed.

4. Manage all processes associated with the Tier 1 procurement of goods and services for the section including management of the

corporate credit card, petty cash, and payment of division invoices.

5. Develop and implement efficient and effective reporting and monitoring systems to support the management of human, financial,

technological and records resources of the division.

6. Undertake research into a range of matters, analyse, information and data and manage small projects.

7. Develop, maintain, and foster positive working relationships with internal and external stakeholders including agencies and Corporate

Services functional streams.

Selection criteria

Essential

1. Proven experience in executive support requiring autonomy, confidentiality, initiative, integrity, and sound judgement.

2. Proven experience in delivering a secretary function, with the ability to write accurate and concise meeting minutes.

3. Proven organisational skills and the ability to effectively meet deadlines and manage competing priorities while maintaining high levels

of accuracy and attention to detail.

4. Strong interpersonal skills with the ability to communicate effectively and diplomatically with a range of internal and external clients

and stakeholders.

5. High-level computer literacy skills, including standard office software packages, as well as skills in researching, analysis and

undertaking small projects and the preparation of high-level correspondence in plain English.

6. Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest respectful and

innovative.

Desirable

1. Experience with the TRM records management system and other NTG systems (EIMS, ECMS, TRIPS) or equivalent.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will

not exclude an applicant from this position unless it is relevant to the position.