September 9, 2024

Coffey Testing

Yarrawonga

Regional Administration Manager

About the opportunity
We are seeking an experienced, self-motivated and reliable Regional Administration Manager to support the overall efficiency of the NT/QLD region. This role will be responsible for high quality administrative support, be the Mental Health/Return to Work Coordinator and responsible for the management of Radiation within the region.

Reporting to the General Manager - NT/QLD and the Chief Administrative Officer; you’ll be responsible for providing efficient and high-quality administration support to staff, clients and service providers.
This position can be located at one of our four laboratory locations in the region; Darwin NT, Cairns QLD, Rockhampton QLD or Caboolture QLD.
Administrative tasks include but is not limited to:

Employee timesheets and rostering, including monitoring invoicing forecasting;
Assurance of payroll compliance processes, including gaining a thorough understanding of the EBA (Enterprise Bargaining Agreement);
Accounts Payable support including compliance to ASL (Approved Supplier List) and DOA (Delegation of Authority);
Accounts Receivable Support including assisting with invoicing queries and requirements;
Site mobilisation including management of client/project portals, site inductions and required licenses;
Organisation of regional location events and functions, including external client/marketing functions and internal team functions such as monthly activities and events as per schedule;
Assisting to proactive maintenance to ensure up to date employee records, including qualifications and training;
Assistance with management of staff movements within the region such as new employees, terminations, secondments, transfer, ensuring costs are being captured in correct cost centres;
Collating and completing pre-qualification and tender documents;
Organising and managing fleet maintenance activities, such as arranging vehicle services, registrations, GPS vehicle tracking etc;
Ensuring contract compliance by completing and submitting contracts for review via the DRER process;
Facilitating local inductions;
Nominated Mental Health and Return to Work Coordinator
Management of Radiation within region including Developing and maintain a current working knowledge of radiation developments, legislation, and practice for the relevant state / territory within the region
Update the national nuclear density gauge register to maintain an accurate inventory and track nuclear density gauge movements;

About you
To be successful in this role you’ll need to have;

Senior administration experience within a medium to large stakeholder base
Exposure to timesheet entry/rostering
Exposure to Geo Tester or alternate LIMS system
Experience as a Return to Work Coordinator (desirable)
Mental Health Representative (desirable)
Strong attention to detail and excellent verbal and written communication skills
Initiative and problem-solving skills with the ability to work autonomously with little direction/supervision
Sound Microsoft Office skills (particularly Excel and Word) and the ability to pick up new systems easily; and
Great time management skills to manage competing priorities and to meet critical deadlines.

Relevant certifications in administration would be advantageous.
Only applications including a cover letter, addressing the above ‘about you’ criteria will be considered. Please note that we do not accept applications via email.
About us
Here at Coffey Testing our employees are our biggest asset and we want our employees to experience job satisfaction. At Coffey Testing we have a range of employee benefits we offer nationally across the business;

Investment in our employee’s growth and development
Opportunities to travel;
Recognition and reward program;
Supportive and friendly team environment;
Health & Wellness Initiatives;
Additional paid parental leave; and
Career advancement opportunities.

We believe in equal opportunity
At Coffey Testing, we pride ourselves on having a culturally diverse workforce and embrace the notion of equity.
We value the different talents, experiences and perspectives a culturally diverse workforce brings to our business.