Job Opportunities in Australia

DEPARTMENT OF THE LEGISLATIVE ASSEMBLY

JOB DESCRIPTION

Agency Department of the Legislative Work Unit Procedural Support

Assembly

Job Title Procedural Support Manager Designation Administrative Officer 6

Job Type Full time Duration Ongoing

Salary $96,620 - $107,721 Location Darwin

Position number 2981 RTF 307596 Closing 27/10/2024

Contact officer Elise Dyer, A/ Clerk Assistant Chamber and Serjeant at Arms on 08 8946 1480 or

Elise.Dyer@nt.gov.au

Agency Information www.parliament.nt.gov.au

Information for Applicants

Applications are limited to a one-page cover letter and a detailed resume.

The NTPS values diversity and aims for a workforce that represents the community. The NTPS encourages

people from all diversity groups to apply for vacancies. For more information about applying for this position

and the merit process, go to the Office of the Commissioner for Public Employment (OCPE) website.

Aboriginal and Torres Strait Islander applicants will be granted priority consideration for this vacancy. For more

information on Special Measures, go to the OCPE website.

Apply Online: https://jobs.nt.gov.au/Home/Job Details?rtf Id=307596

Our Values

Respect, Impartiality, Professionalism, Customer Service, Creativity and Westminster Heritage

Primary Objectives

The Procedural Support Manager is the initial point of contact for Members of the Legislative Assembly and

other stakeholders on a range of matters including parliamentary processes and the status of legislation. The

role is responsible for the drafting of procedural scripts and preparing draft minutes of proceedings of Meetings

of the Assembly, and for ensuring accurate record keeping and file retention of parliamentary documentation.

Context Statement

The Department of the Legislative Assembly provides the Northern Territory Legislative Assembly, its Members

and Committees with quality and timely support for the operation of the Parliament, Parliamentary Committees,

the Parliament House precinct, and Electorate Offices (and staff).

The Procedural Support Unit, which is part of the Parliamentary Support Division, is responsible for the drafting

of procedural scripts, preparing draft Minutes of Proceedings of Meetings of the Assembly, processing Tabled

Papers, and for ensuring accurate record keeping of parliamentary documentation. They assist with the Assent

process for legislation and work closely with the staff of Government House, Cabinet Office and the Office of the

Parliamentary Counsel. During Meetings of the Assembly, staff support the Chamber, sit as Clerks at the Table,

and assist Members and staff with parliamentary procedure and practice.

Key Responsibilities

1. Provide administrative support to the Clerk Assistant in the operations of the Procedural Support Team.

2. Manage and maintain parliamentary content on the Department’s internet and intranet sites and associated

databases.

3. Prepare draft minutes of proceedings and Bills for Assent and develop procedural scripts for Members.

4. Participate and contribute to regular reviews of practice and procedure and propose innovations to

processes.

5. Ensure accurate record keeping and file retention of parliamentary documents, including Tabled Papers.

6. Respond in a timely manner to requests for information regarding parliamentary business from

stakeholders, including Government departments.

Legislative Assembly of the Northern Territory

Parliament House, State Square (GPO Box 3721, Darwin NT 0801)

www.parliament.nt.gov.au

Selection Criteria

Essential

1. Demonstrated experience in managing a small but demanding, fast-paced team office environment.

2. Ability to work unsupervised and with attention to detail to undertake research tasks and to find and

disseminate accurate and concise information to stakeholders.

3. Highly developed organisational skills with detailed knowledge of records management systems and

processes for the recording, archiving and retrieval of documentation.

4. Written, oral and interpersonal communication skills and a demonstrated ability to manage confidential

information.

5. Highly developed skills with the MS Office suite of programs, including the use of ribbons in macro-enabled

documents, and experience in managing, maintaining and developing content on databases, and internet

and intranet sites.

Desirable

1. Demonstrated knowledge or experience of parliamentary processes.

Requirements for Selection and Undertaking the Role

• Prior to being formally offered a position with the Department of the Legislative Assembly, applicants will

be required to submit a pre-employment declaration which includes information regarding their criminal

history, conflicts of interest and other continuing employment or volunteer work.

• The successful applicant will be subject to a criminal history check. A criminal history will not exclude an

applicant from this position unless it is a relevant criminal history.

• Access to recreation leave will be restricted during Parliamentary sitting periods.
• The position is based at Parliament House; however, will require travel throughout the Northern Territory

and interstate at times.

• The position requires the incumbent to undertake remunerated overtime hours during peak times such as

Assembly sittings.

• The right to disconnect – This position is not expected to be available for regular work-related contact

outside of normal work hours.