Office Manager

October 14, 2024

Hope Ability

Darwin

FULL TIME

Hope Ability is an organisation based in Northern Territory, providing a range of exceptional support to eligible people with a disability.
Office Manager supports Hope Ability by providing service to the public, management and participants through efficiency and professionalism in an environment where we care for those in the community with a mental and/or physical disability.
The person will support the Management Team as a priority and assist other staff when required.
Key Roles and Responsibilities

Plan and review of office services, and setting priorities and office service standards.
Ensure the information being provided to all stake holders is accurate, given the support of the respective service areas
Promote a positive and professional image for Hope Ability
Maintain confidentiality at all times
Work with limited supervision
Carry out any other duties within the limits of the employee’s skill, competence, and training
Assisting to upper level managers such as allocating human resources, space and equipment.

Administration Duties

Provide administration support to the Management Team, in particular the OH&S Manager, the Quality Manager the Human Resources Manager and the Senior Manager for Staffing and Customer Systems
Provide administrative support to other sections of Hope Ability, eg typing, filing, data entry, photocopying, and other tasks as required
ensuring compliance with occupational health and safety regulations are fallowed
Monitoring work performance of other staffs
Maintaining records and accounts of the office
Ensure all the necessary supplies are maintained.
Ensure work complies with relevant government legislation, policies and procedures.

Only applications that include a written cover letter, addressing the selection criteria will be considered.
Key Selection Criteria

Demonstrated successful experience working in an administrative environment with an emphasis on office administrative, previous experience working in Mental Health will be looked upon favourably
Highly developed written and verbal communication and interpersonal skills, with a demonstrated ability to build rapport and maintain relationships with a wide range of people, including executive management team members, customers, and employees
Proficiency in the use of Microsoft Office suite and other programs (including Word, Excel, Outlook, Power Point, Adobe), and the ability to apply relevant Information Technology applications
Proven time management skills, a demonstrated ability to manage and prioritise a range of tasks, and work to deadlines whilst adapting to changing priorities and work demands
A high degree of ethics, integrity and professionalism, with the proven ability to maintain confidentiality
Demonstrated experience with administrative processes and knowledge
The capacity to work both independently and as part of a team; and the ability to exercise initiative and judgement where practices and directions are not clearly defined

Applicants will need to undergo a physical capacity assessment and drug and alcohol test prior to employment. Applicants must also have a OCHRE card ( working with children) and NDIS Worker Screen Card or be willing to obtain prior to employment.
Hope Ability is an Equal Opportunity Employer. We celebrate diversity and are passionate about creating an inclusive team environment
Job Type: Full-time
Pay: $65,000.00 – $75,000.00 per year
Schedule: