Job Opportunities in Australia

Job description

Agency Department of Infrastructure, Planning and Work unit Executive Services

Logistics

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75, 091 - $85, 611 Location Katherine

Position number 11184 RTF 307773 Closing 03/11/2024

Contact officer Tessa Johnson, Executive Officer/Stakeholder Engagement on 08 8973 8671 or Tessa.Johnson@nt.gov.au

About the agency https://dipl.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=307773

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people

with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please

discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE

website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

The Executive Assistant provides high level administrative and business support services to the Executive Director, Northern Region and

Northern Regional Directors as required; to ensure whole of Department outcomes are met.

Key duties and responsibilities

1. Provide high level administrative and secretariat support in relation to Executive Director and Regional Directors calendar scheduling

and prioritisation, arrange and co-ordination of meetings and conferences including agenda, meeting briefs, files, notes, presentations

and reference documents for each meeting and minute preparation, meeting support and venue arrangements as required.

2. Provide executive support services to the Northern Region including accessing, researching, and collating information, maintaining

comprehensive records, tracking, and storing records in accordance with security requirements, ensuring the timely flow of internal

and external stakeholder correspondence.

3. Provide administrative services to manage petty cash, LTF/NTGPAY transactions, corporate credit card transactions, procurement

processes, maintenance of asset register and front counter enquiries.

4. Arrange intra and interstate travel, accommodation and manage divisional procurements in accordance with procurement guidelines.

5. Monitor and coordinate training and staff induction processes including coordination of physical, system and security requirements

and fleet management as needed.

6. Assist Divisional staff with travel approvals and systems, vehicle management systems, reimbursements and like support functions.

7. Provide business support to enable road reporting, civil special consents/TSLA administration and management of Visiting Officers

quarters bookings.

8. Provide support in the event of emergency management ensuring coordination and implementation of emergency preparedness and

response activities.

Selection criteria

Essential

1. Highly developed interpersonal and communication skills, with proven ability to maintain open and effective relationships with a

range of clients and staff from diverse cultures.

2. Experience working in a customer focussed environment, with a high level of personal integrity, ability to maintain appropriate

confidentiality and adapt to changing priorities.

3. Well-developed professional written and oral communication skills with an attention to detail.

4. Self-motivated with highly developed organisational and time management skills, ability to work with initiative and enthusiasm under

limited supervision to effectively manage multiple competing priorities.

5. Experience in a similar role or the role of a Business and/or Office/Administration Manager, providing secretariat services to high

level committees and working groups.

6. Demonstrated experience in interpreting, analysing, summarising, preparing, and formatting correspondence, reports and documents,

including confidential and sensitive documentation.

7. Understanding of procurement processes including conditions of tendering and conditions of contract relevant to construction and

building projects.

Desirable

1. Current NT drivers licence or ability to obtain.

2. Experience and knowledge in of key Government systems and processes including the financial management cycle; government

administrative; Ministerial; Cabinet and Legislative processes.