Administrator Lead

September 17, 2024

dnata

Sydney Kingsford Smith Airport

FULL TIME

dnata is one of the world's largest air services providers offering ground handling, cargo, travel and flight catering services across five continents. We are looking for a full-time Administrative Lead to support our National Cargo Operations team located at Sydney Airport.

Cargo Operations Administrator Lead, will lead the Administrative function for the Cargo Operations team. This role is split into two main functions, one primary function is responsibility for the national administrative support to the Cargo team nationally, by ensuring there is general administrative support of the Cargo division. The second main function, is the raising of invoices to our Cargo agents to ensure that billing is captured effectively.

Primary duties and responsibilities

Work closely with accounts receivable team, to ensure a start to finish billing process occurs.
Work closely with the Procurement Manager, to ensure that supply management is consistently reviewed across the Cargo Facilities nationally.
Lead office administrative support such as uniforms, ordering stationery, handling and reconciling petty cash (ensuring receipts are available for all purchases), etc.
Lead general finance support such as billing, invoice processing adhering to company GL codes and authority matrix, purchase orders etc.
Answering phones and assisting with queries.
Supporting with onboarding and offboard of employees.
Processing new and renewed ASIC applications.
Raise purchase orders, for relevant invoices.
Raise and issue invoices / credit notes and resolve billing issues in a timely manner;
Investigate and resolve disputes in a timely manner and to the satisfaction of the customer.
Support with Adhoc requests to upload rosters into Zambion
Update agencies with agency employees worked hours each week.
Other general administrative support.

OH&S Responsibilities

Compliance with the dnata Safety and Environment Policies.
Compliance with legislative Health & Safety requirements.
Develop and maintain a positive safety culture focused on awareness and vigilance.
Conduct work in accordance with dnata’s Health & Safety Management System.
Follow all safety work procedures, adhering to all safety guidelines provided.
Participate in emergency drills and/or evacuations.

Essential criteria

Ability to implement and create new processes
Exceptional written and verbal communication skills
Exceptional attention to detail, multi-tasking skills. High standards of performance and quality
Strong computer acumen with sound knowledge of Microsoft Office suite
Sound organisational skills and experience in undertaking and completing several tasks concurrently, and meeting deadlines
Strong attention to detail
Well-developed communications skills and the ability to stay patient, negotiate and proactively solve problems.

Applications close 06 September 2024

We regret to inform you that this job opportunity is no longer available