November 16, 2024

Pace Academy

Atlanta

FULL TIME

Upper School Administrative Assistant for Student Life

UPPER SCHOOL ADMINISTRATIVE ASSISTANT FOR STUDENT LIFE

Pace Academy is an independent college preparatory school in Atlanta, Ga., with an enrollment of 1,150 students in Pre-First through 12th grade. The school provides a learning environment that cultivates global citizenship, a spirit of service, respect for differences and strong character in its students. Our commitment to a diverse, equitable and inclusive culture is reflected in a community in which differences are embraced, and students, parents and caregivers, faculty and staff have a sense of belonging.

The Administrative Assistant for Student Life collaborates with Upper School deans to support the overall experience for Pace students. This highly visible position plays an integral role in the day-to-day life of the Upper School, and acts as a liaison between the deans and faculty, staff, students and parents/caregivers. The position requires a joyful disposition, high energy and enthusiasm for school life, as well as the highest level of confidentiality, excellent organizational and technological skills, warmth and a sense of humor. The candidate must excel at and enjoy collaboration and consensus-building, and possess patience, persistence and excellent communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Collaborates with the Upper School registrar to facilitate student schedules and track paperwork involved in changes.
Maintains confidential information.
Navigates the student awards process, which includes initiating voting, maintaining and updating awards data and tallying votes.
Coordinates special events and assemblies, including National Honor Society induction and other awards ceremonies, Spring Arts Festival and grade-level retreats.
Oversees student attendance, which includes maintaining student databases, tracking absences and tardies, approving excused absences, coordinating off-campus privileges, and communicating with faculty, coaches, students and parents/caregivers regarding student attendance.
Manages Study Hall assignments and Lost & Found; assigns lockers and combinations; issues certificates of attendance for driver’s permits and licenses.
Serves as an official notary on behalf of Pace to assist with student documentation issues.
Facilitates all student, faculty and parent communication from the deans and for student life, promotes a positive school climate and provides individual student support when needed.
Flexibility may be required to work more than 40 hours per week on occasion and be present at special events.
Other duties as assigned.

MINIMUM QUALIFICATIONS:

Bachelor’s degree
3-5 years administrative or clerical experience
Exemplary writing, editing and speaking skills
Must have or be able to obtain a notary seal in Georgia
Strong technical skills with proficiency in Excel and database querying
Experience with a wide range of media, mail merging and calendaring
Strong attention to detail, organizational and time-management skills

WORKING CONDITIONS:

Moderate noise (i.e., business office with computers, phones and printers, light traffic)
Ability to work in a confined area
Ability to sit at a computer terminal for an extended period
While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, and use hands and fingers to operate a computer, telephone and keyboard
Specific vision abilities required by this job include close vision requirements due to computer work
Light to moderate lifting may be required

Department:
Upper School

Reports To:
Head of Upper School

FLSA Status:
Non-Exempt

Pace offers a complete benefits package, including medical, dental and vision insurances, a 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans, and Flexible Spending Accounts.

www.paceacademy.org/about/diversity-inclusion/action-plan-for-racial-equity

How to Apply:

Attach the following in a Word or PDF format; Resume, Cover Letter, and List of three references.

Equal Employment Opportunity Employer