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HOT SPRINGS SCHOOL DISTRICT
Job Description for
School Secretary


DEPARTMENT: Clerical JOB STATUS: Full Time
POSITIONS SUPERVISED: N/A REPORTS TO: Building Administrators
GRADE/LEVEL: P-12 F.L.S.A: Not Exempt
WORK SCHEDULE: 200 contracted days


POSITION SUMMARY
The School Secretary provides administrative support at each site through establishing and maintaining records; compiling
and distributing materials and reports; and responding to inquiries from a variety of internal and external sources. Additional site-specific clerical duties may be required to assure the smooth, accurate, and efficient operation of the campus and district.


ESSENTIAL DUTIES AND RESPONSIBILITIES

• To be responsible for managing office in a friendly and professional by greeting and assisting visitors, students, parents and staff
• To be responsible for maintaining use of telephone and intercom system
• To be responsible for e-School data entry including student registrations and report generation
• To maintain school records and files
• To be responsible for generating and maintaining district forms necessary for building and district functions and requests
• To assist building administrators with secretarial and other clerical duties
• To perform additional duties and responsibilities as assigned by employee’s supervisor, the principal, or the superintendent

EDUCATION AND LICENSURE REQUIREMENTS
Minimum of high school diploma or equivalent with an accredited educational institution. Other requirements per job description.

EXPERIENCE
Minimum of one year of successful experience with proven interpersonal skills and multi-tasking abilities in a job related field. Other requirements per job description.


PHYSICAL REQUIREMENTS
Hand-eye and mind-eye coordination. Constant hearing; intermittent speaking, standing, walking and writing. Frequent carrying, keyboarding, and other repetitive movements. Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently and/or up to 10 pounds as needed to move objects often.


OTHER REQUIREMENTS
Excellent oral and written communication skills. Skills in human relations, leadership, and conflict management. Knowledgeable of teaching techniques that meet the diverse needs of students. Demonstrated skills in the use of technology to enhance student learning.

WORK ENVIRONMENT
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform with the essential functions.


The HSSD HR Office has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the HSSD reserves the right to change this job description and/or assign tasks for the employee to perform, as the HSSD may deem appropriate.


The Hot Springs School District is an Equal Opportunity Employer.


It is the policy of the Hot Springs School District not to discriminate on the basis of age, sex, race, color, religion, national origin, or disability in its educational programs, activities or employment practices.