Job Opportunities in United States
September 17, 2024
Arizona State University
Tempe
FULL TIME
Scheduling and Academic Support Specialist
Under general supervision, coordinates administrative functions related to scheduling and additional academic operations. The successful candidate must be a reliable communicator and effective team member, with an ability to work autonomously and manage multiple tasks and priorities. Work location can be either the Tempe or West Valley Global Launch office
Job Family
Generic
Department Name
Global Launch
Full-Time/Part-Time
Full-Time
VP Code
EXEC VP/PROVOST
Scope of Search
Open
Grant Funded Position
This is not a grant funded position and is not contingent on future grant funding.
Salary Range
$48,000-$53,000 per year; DOE
Close Date
03-October-2024
Category
02
Essential Duties
Duties fall into these categories of work:
Scheduling
Event and resource management
Academic personnel support
Scheduling
- Utilizes Peoplesoft, Salesforce and Ad Astra to create course schedule and room assignments for multiple academic programs
- Communicates with external ASU stakeholders, such as ASU Classroom Scheduling and ASU academic units
- Manages the creation of student and teacher schedules, ensures accuracy and troubleshoots
- Uses a variety of programs and systems to and create and analyze reports
- Implements process improvements and update process guides
- Coordinates with Student Services about students and facilitates access to testing platform; troubleshooting technology issues related to Global Launch testing
- Coordinates with University Office of Evaluation and Educational Effectiveness to monitor deadlines to clean data; communicate with Global Launch program managers regarding teaching assignments and course dates
Event and resource management
- Coordinates event schedules, maintains calendars, communicates with internal Global Launch stakeholders
- Organizes and updates a variety of digital and physical resources including google team drives, resource library, teacher desk copies.
- Facilitates communication with outside vendors and ASU bookstore representatives
Academic personnel support
- Supports annual faculty hiring process
- Assists with student worker hiring and time administration
Minimum Qualifications
Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Desired Qualifications
- Experience with ASU scheduling policies and systems (Ad Astra, Peoplesoft)
- Experience with Salesforce (or similar CRM)
- Experience with Google Drive and Calendar, Adobe, Outlook, Slack, Microsoft Office, and Dropbox
- Experience creating, running and analyzing detailed reports
- Evidence of high quality work that requires attention to detail and organization
- Experience managing multiple projects in a fast-paced environment with basic project management tools
- Ability to work effectively in an environment subject to changing priorities and tight deadlines
- Evidence of effective communication skills in a cross-cultural environment
- Experience in establishing and maintaining effective working relationships with faculty, staff, and students
- Experience in coordinating and prioritizing work and activities of others
- Experience in higher education
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
- Frequently required to stand for varying lengths of time and walk moderate distances to perform work
- Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
- Flexible work arrangement options are available based on job duties and department approval
Department Statement
As leaders in English language training and international education, Global Launch provides an environment where your contributions make a direct impact on our students, partners and stakeholders. Join us in inspiring international students, educators, and leaders to change their lives and the world as we provide academic preparation, language training and professional skills development. Global Launch is filled with people who contribute to and achieve our goals, are ambitious and innovative, value diversity, and continually seek to serve each other and our learners. If you wish to work in a globally-minded department where you will be valued for the skills you bring and be challenged to apply your abilities in new ways, consider joining our team!
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.
We regret to inform you that this job opportunity is no longer available
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