Job Opportunities in United States
August 22, 2024
State of Hawaii
Oahu Island
Scheduling Assistant
Recruitment Information
This posting is for the State of Hawaii, Office of the Governor.
The position is located on the Island of Oahu.
Salary: $ 4167 - $ 5833 per month
If you have any questions regarding this non-civil service, exempt position, please contact Lori Abe at lori.m.abe@hawaii.gov (Monday - Friday, 7:45 a.m. - 4:30 p.m. (HST).
The State Recruiting Office will refer all inquiries regarding this exempt position to lori.m.abe@hawaii.gov.
The position is located on the Island of Oahu.
Salary: $ 4167 - $ 5833 per month
If you have any questions regarding this non-civil service, exempt position, please contact Lori Abe at lori.m.abe@hawaii.gov (Monday - Friday, 7:45 a.m. - 4:30 p.m. (HST).
The State Recruiting Office will refer all inquiries regarding this exempt position to lori.m.abe@hawaii.gov.
Duties Summary
Screens and assesses all incoming communication and requests and routes these requests appropriately. Determines requests that are to be considered by the Director of Scheduling to intervene and assist.
Assists with scheduling and coordinating meetings and events to which the Governor is invited or is attending, and maintains communication with, tracking and reporting progress of these meetings and/or events to the Director of Scheduling. In coordination with the Director of Scheduling determine follow-up actions necessary to move coordination efforts forward.
Develops and implements internal electronic workflow systems of tracking appointments, departmental requests, correspondence, and other documents. Establishes and maintains electronic and hard copy files.
Communicates and facilitates information to and from the Director of Scheduling, to and from Administration/Cabinet members and State departments.
Provides support when requested, primarily but not limited to, covering the 5th floor reception area, greeting visitors, and managing visitors to the office.
Provides staffing support to the Governor and the First Lady in relationship to meetings, conferences, and events to include, but is not limited to, compiling materials, researching relevant issues, coordinating talking points, developing information binders, and providing staff support at various project/initiative gatherings.
Assists with special projects/initiatives and other duties as assigned by the Director of Scheduling, Office of the Governor, and the Governor.
Assists with scheduling and coordinating meetings and events to which the Governor is invited or is attending, and maintains communication with, tracking and reporting progress of these meetings and/or events to the Director of Scheduling. In coordination with the Director of Scheduling determine follow-up actions necessary to move coordination efforts forward.
Develops and implements internal electronic workflow systems of tracking appointments, departmental requests, correspondence, and other documents. Establishes and maintains electronic and hard copy files.
Communicates and facilitates information to and from the Director of Scheduling, to and from Administration/Cabinet members and State departments.
Provides support when requested, primarily but not limited to, covering the 5th floor reception area, greeting visitors, and managing visitors to the office.
Provides staffing support to the Governor and the First Lady in relationship to meetings, conferences, and events to include, but is not limited to, compiling materials, researching relevant issues, coordinating talking points, developing information binders, and providing staff support at various project/initiative gatherings.
Assists with special projects/initiatives and other duties as assigned by the Director of Scheduling, Office of the Governor, and the Governor.
Minimum Qualification Requirements
LEGAL AUTHORIZATION TO WORK REQUIREMENT: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Knowledge: Must be able to follow instructions and have applicable knowledge and skills to perform duties. Possess knowledge of government operations and excellent business practices. Understand the various policies and issues relevant to the work units and the Governor's Office. Must have knowledge of each State Department and the various agencies.
Skills/Abilities: Be able to use good judgement in dealing with all communication of confidential and restricted nature. Good communication and organizational skills. Possess ability to work independently and collaboratively as needed. Must have excellent business practices and organizational skills. A professional and positive attitude with a high level of initiative is required.
Education: College degree or equivalent work experience.
Experience: Demonstrated experience in working with confidential matters in a fast-paced and deadline-oriented environment.
Knowledge: Must be able to follow instructions and have applicable knowledge and skills to perform duties. Possess knowledge of government operations and excellent business practices. Understand the various policies and issues relevant to the work units and the Governor's Office. Must have knowledge of each State Department and the various agencies.
Skills/Abilities: Be able to use good judgement in dealing with all communication of confidential and restricted nature. Good communication and organizational skills. Possess ability to work independently and collaboratively as needed. Must have excellent business practices and organizational skills. A professional and positive attitude with a high level of initiative is required.
Education: College degree or equivalent work experience.
Experience: Demonstrated experience in working with confidential matters in a fast-paced and deadline-oriented environment.
Other Information
This position is exempt from the civil service. Therefore, if you are appointed to the position, your employment will be considered as "at will," which means that you may be discharged from your employment at the prerogative of your department head or designee at any time.
Submit resumes to: lori.m.abe@hawaii.gov
Direct all inquiries regarding this position to: Lori Abe/lori.m.abe@hawaii.gov/7:45am-4:30pm
NOTE: The State Recruiting Office will refer you to lori.m.abe@hawaii.gov regarding this exempt position.
Submit resumes to: lori.m.abe@hawaii.gov
Direct all inquiries regarding this position to: Lori Abe/lori.m.abe@hawaii.gov/7:45am-4:30pm
NOTE: The State Recruiting Office will refer you to lori.m.abe@hawaii.gov regarding this exempt position.
We regret to inform you that this job opportunity is no longer available
Latest Job Opportunities
September 23, 2024
Fresh Dental Care PC
Dental Patient Care Coordinator - $30-$35/hour
JBER
FULL TIME
View Details
September 23, 2024
North Slope Borough, AK
Prudhoe Bay Regional Coordinator - SCC
Prudhoe Bay
FULL TIME
View DetailsSimilar Jobs
September 10, 2024
Foundation Health, LLC
Registration & Scheduling Representative I - Outpatient General Surgery Clinic
Fairbanks
FULL TIME
View Details
September 10, 2024
Corewell Health
Patient Access Rep Associate Primary Care Scheduling Virtual
Kentwood
PART TIME
View Details
August 9, 2024
Chas Roberts Air Conditioning Inc
Starts and Scheduling Clerk - Proofing
Phoenix
FULL TIME
View Details
July 11, 2024
Hawaiian Airlines, Inc.
Manager, Crew Scheduling Operations
Honolulu
FULL TIME
View Details
August 22, 2024
Baptist Health System KY & IN
Scheduling Coordinator
New Albany
FULL TIME
View Details
New Jobs from This Company
September 14, 2024
State of Hawaii
GROUNDSKEEPER II - OAHU CORRECTIONAL FACILITIES
Oahu Island
View Details
September 14, 2024
State of Hawaii
AIRPORT SECURITY IDENTIFICATION TECHNICIAN III
Island of Hawai‘i
View Details
September 14, 2024
State of Hawaii
AIRPORT OPERATIONS CONTROLLER I - SHIFT WORK - OAHU
Oahu Island
View Details