Job Opportunities in United States

Description

Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play.

Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.

Job Offers are contingent on successful completion of reference and background checks, including fingerprinting.

Job Duties

• Administers the County's public records request tracking system and assists County Public Records Specialists with questions about using the system.
• Coordinates, assigns, and tracks incoming public records requests received, as defined by the County intake procedure.
• Enters all relevant data of public records requests into the public records request tracking system; sets up, manages and maintains all related request logging and tracking systems (email, spreadsheets, databases, and data storage areas).
• Identifies and assigns the lead department and the contributing departments responsible for the request by voting and consultation.
• Takes the lead department assignment as needed in situations where the production of responsive records crosses multiple departments and offices, and where there is no obvious single point of contact.
• Corresponds with requestors, in accordance with The Public Records Act, RCW 42.56 and the County public records procedures to acknowledge requests, to clarify unclear requests, provide responsive records, and to direct requestors when applicable to internal County information resources or external web-based information.
• Monitors response due dates in conjunction with assigned departments and offices to ensure that mandated response deadlines are met.
• Receives, logs, monitors, provides and files requested records for incoming records requests sent to Information Services for electronic data extraction services. Logs due dates for extracts into the County's public records request tracking system.
• Coordinates communications with requestors, other departments and offices, the Public Records Officer, and with the Prosecuting Attorney's Office as needed.
• Runs standard reports as scheduled and produces data extracts for analysis upon request of the Public Records Officer.
• Coordinates responses with the Prosecuting Attorney's Office for requests which require legal research or interpretation according to set guidelines.
• Coordinates the County's public disclosure training program in consultation with the Prosecuting Attorney's Office for the document research, redaction and retention application.
• Helps coordinate public disclosure request record retention classifications and schedules.
• Serves as a member of the Public Disclosure Committee.

STATEMENT OF OTHER JOB DUTIES

• Performs other related duties as assigned.

Minimum Qualifications

Additional Information

• The Public Records Act (RCW 42.56)
• principles and practices of public records disclosure
• federal, state and local laws, rules and regulations related to public records disclosure
• legal terminology
• electronic records management

• work independently
• communicate effectively both orally and in writing
• use tact and diplomacy
• use judgment and logical processing
• maintain effective interpersonal relationships with a diverse group of individuals
• maintain confidentiality
• operate office computer using appropriate applications and programs