Job Opportunities in United States

What You Will Do
The Materials Synthesis and Integrated Devices (MPA-11) is seeking a motivated, customer service focused, and experienced individual to provide professional business and administrative support. MPA-11 currently has ~ 130 employees, including scientists, technologists, postdocs and students. Work in MPA-11 spans several basic and applied research programs. Our research focus areas include fuel cells, ultrasonic and electrochemical-based sensors, actinide materials synthesis and separations, carbon capture and sequestration, and nanomaterials synthesis/device integration.

The successful candidate will be expected to provide high-level professional administrative support to the group managers and employees. You will work closely with the MPA-11 administrative assistants in creating and maintaining a team environment marked by close cooperation, adaptability, regular communication, and a willingness to provide support where needed while serving as a point of contact, and resource. This position requires a motivated performer who is capable of quickly changing focus, acting independently, and is comfortable working with a broadly defined scope of work. You must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them. While executing your responsibilities, you will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality.

Professional Staff Assistant 1 $63,200 - $99,000

• Perform a wide variety of administrative functions with a high degree of initiative.
• Perform administrative functions associated with procurements, subcontracts, records management (IWDs and ATS), Guest/Visitors (including some HR actions/recruiting), Foreign National Visits, and Postdoc/student coordination.
• Assist with administrative tasks for the group office.
• Under limited direction, coordinates and assists in planning logistics, scheduling, announcements, and administrative facilitation of business, operational, and/or programmatic meetings and/or conferences.

What You Need

Minimum Job Requirements:

• Demonstrated experience in supporting standard office functions, such as, purchasing, performing calendar management, records management and providing customer service.
• Advanced hands-on working knowledge and experience with LANL standard applications and systems, including Oracle Time and Labor, Ariba, Concur (Foreign and Domestic), Utrain, FVTS, CMS, RASSTI, IWD/ATS, GSuite and Microsoft Teams.
• Demonstrated ability in prioritizing, organizing, and following through with completing multiple tasks.
• Demonstrated ability to work effectively under pressure to meet deadlines with interruptions, and while sometimes changing priorities.
• Demonstrated mentoring and teaming skills. Utilization of tact, diplomacy, and discretion in dealing with sensitive and confidential information.
• Advanced experience with solving problems, developing solutions, and innovating business practices to ensure customer satisfaction.
• Demonstrated record of dependability and reliability.
• Excellent interpersonal, verbal, and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations, to include grammatical proficiency, formatting, and editing capabilities of written materials.
• Proven experience preparing formal correspondence documents and presentations with considerable responsibility towards content while ensuring accuracy and attention to detail.
• Demonstrated ability to work well as a team player, strong customer and interpersonal skills and a record of dealing effectively with conflict.
• Demonstrated ability to assist other administrative assistants with high volume tasks.

Education/Experience: Position requires a bachelor's degree and a minimum of two years related experience; or an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Demonstrated experience providing administrative support to a large organization in a fast changing environment.
• Knowledge of Laboratory organizational structure, operations, and administrative policies and procedures.
• Current LANL Designated Procurement Representative and Purchase Card Holder
• Experience interacting with high-level managers and officials, both internal and external.
• Demonstrated ability to organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. Experience working with sensitive, personnel related information.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: For full consideration, applicants MUST submit their resume and a detailed cover letter addressing all the requirements of the position.

Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.