Job Opportunities in United States

Description

The authorized level of the position is Procurement and Contracts Support Specialist IV. Applications are being accepted down to the Procurement and Contracts Support Specialist II in the event of recruiting difficulties.

Salary Range:

Examples of Duties

• Develops bidding procedures and contract methods for complex/technical common use commodities not previously managed by the program.
• Studies the impact of the program on outside activities or the effect of changes of outside activities on the program (e.g. changes in commodity prices, business practices, shipping strikes, etc.).
• Prepares specification, terms and conditions to meet the minimum requirements of the user while assuring maximum competition.
• Determines whether bids meet specification and legal requirements; reviews for sufficiency the justification and statutory compliance for sole source, emergency, exempt or restrictive purchases and recommends such action when appropriate.
• Determines the type of specifications most appropriate for each purchasing requirement. Problem-solves a wide range of complaints which could not be resolved at lower levels regarding procedures, policies, product quality, contract performance, late payments, unfair or biased actions, etc..
• Evaluate the impact of program activities on relevant statutes, rules and regulations and recommends solutions to problem areas.
• Develops instructional sheets for bidders and purchasing policy guidelines and manuals for internal and external use.
• Participates in analyzing and developing legislative proposals for the amendment of laws to meet changes in business practices and other conditions.
• Conducts studies, analyzes and develops specifications for complex purchases including individual requests or for common-use commodities.
• In addition, performs work described at the lower level in relation to highly technical and complex work assignments.

Minimum Qualifications

• Experience limited to purchasing through informal means;
• Experience involving responding to general questions regarding procedures for formal purchasing or involving the consolidation or development of written requests for small purchase quotes;
• Experience which involved primarily serving as the liaison between the user and those conducting the informal purchasing;
• Experience which involved consolidating and transmitting specifications prepared by the user to those conducting the formal purchase without concomitant responsibility for review of said specifications for clarity, descriptiveness and appropriateness or which did not require intensive discussion with the users to ensure the appropriateness of the specifications; and
• Experience limited to assisting others in development of contracts (e.g. comparing contract terms and conditions for conformance with standard formats and language, assembling contract documentation, proofing agreements for grammar and punctuation, arranging for advertising, handing out copies of specifications, etc.)

• Excess Specialized Experience of the type and quality described above may be substituted for General Experience on a year-for-year basis.
• Possession of a Bachelor’s degree or higher from an accredited college or university in public or business administration may be substituted for one-half year of the required General Experience.
• Satisfactory completion of all academic requirements for a degree in law (JD or equivalent) from an accredited school of law maybe substituted for two and one-half years of the required General and Specialized Experience.

Driver's License Requirement: Some positions require a current, valid driver's license.

Supplemental Information

• A copy of the applicant’s TA History Report or equivalent system-generated report;
• A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
• Copies of the applicant’s signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.