November 5, 2024

Department of Human Services

Salem

FULL TIME

Procurement And Contract Assistant

Initial Posting Date:

11/05/2024

Application Deadline:

11/12/2024

Agency:

Department of Human Services

Salary Range:

$3,776 - $5,232

Position Type:

Employee

Position Title:

Procurement And Contract Assistant

Job Description:

The

Oregon Department of Human Services

is proud to be an Equal Opportunity Employer. We are guided by our

Equity North Star

and our vision for a positive

Ri SE organizational culture

that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Imagine being a guiding light for those in need. You have an opportunity to embrace diversity, equity, inclusion, and respect as you build trust during difficult moments. Make a difference in people's lives today!

Summary of Duties

As a Procurement and Contract Assistant, you will:

Public Records Liaison which involves researching, redacting, releasing, assessing fees if necessary and tracking public records requests in accordance with public records laws.
Serve as primary contact for ODHS/OHA for leased Ricoh copiers, answering questions, determine the appropriate model based on needs and usage, work with program staff to requisition replacement machines when the lease expires, work with Ricoh sales and service reps to resolve issues.
Purchase standard products and services for the Department using SPOTS card or purchase orders against state price agreements.
Respond to problems identified by vendors or customers and negotiate with all involved parties to resolve problems and/or gain compliance.
Maintain personnel records and possess the ability to work with confidential and sensitive information. Analyze contract requests to determine if sufficient information is included to develop Contract and Statement of Work.

Minimum Qualifications

Two years of clerical-support experience in a related fields such as general business, accounting, contracts, purchasing, or project administration support.

Associates degree or higher will substitute for the experience.

A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

Essential Attributes

We are looking for candidates with:

Experience doing public records requests.

Attention all candidates! A resume is required in order to be considered for this position. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Working Conditions

General office environment.
Employee must have the ability to work with a high degree of independence.
Employee may have to perform important projects under short timelines and competing priorities.
Employee must have a valid driver’s license or other acceptable method of transportation.

Background Checks and Requirements

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.
Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

ODHS Employee Resource Group
communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing
benefits package
.
Possible eligibility for the
Public Service Loan Forgiveness Program
.

Employment Preference

Veterans’ preference:

Veterans’ preference information
.
How to submit your Veteran documents for preference
. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

This is a full time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

The recruiter for this position is Bonnie Nyssen. If you contact the recruiter, please include the job requisition number.
Email: bonnie.nyssen@odhs.oregon.gov