HR & Benefits Coordinator - Temporary - United States Jobs Opening

September 8, 2024

Vermont Public Co

Colchester

TEMPORARY & PART TIME

HR & Benefits Coordinator - Temporary

Job Description

Job Title: Human Resources Coordinator

Department: People & Culture

Reports To: SVP of People & Culture

Classification: Temporary, Part-Time

FLSA Status: Hourly, Non-exempt

Work Location: Colchester, Vermont

Cellular Phone Reimbursement Eligible: No

Prepared Date: August 2024

Summary

The HR Coordinator with Benefits Focus is responsible for managing and coordinating a variety of human resources functions with a strong emphasis on employee benefits administration. This role blends the traditional duties of an HR Coordinator with specialized responsibilities in benefits management, ensuring that the organization’s HR operations run smoothly and that employees are well-supported in their benefits and overall HR needs.

Essential Duties & Responsibilities

Benefits Administration:

Administer employee benefits programs including health, dental, vision, life insurance, 401(k), wellness programs, and other ancillary benefits.
Serve as the primary point of contact for employees regarding benefits inquiries, changes, and troubleshooting issues.
Coordinate the annual benefits open enrollment process, including communication, data collection, and system updates.
Ensure compliance with federal and state regulations concerning benefits, such as ACA, HIPAA, and COBRA.
Liaise with benefits vendors and brokers to manage relationships and ensure high-quality service delivery.
Conduct benefits orientations and workshops to educate employees on available benefits and wellness resources.

HR Coordination:

Support the People & Culture Team in various HR functions, including recruitment, onboarding, training, and offboarding.
Assist with the coordination of new hire orientation and ensure all necessary paperwork is completed accurately and timely.
Maintain employee records, including HRIS data entry, benefits enrollment, and employee status changes.
Assist in the preparation and dissemination of HR-related communications, such as policy updates, company announcements, and employee newsletters.
Participate in the development and implementation of HR policies and procedures to ensure consistent HR practices across the organization.

Payroll and Compensation Support:

Collaborate with the payroll team to ensure accurate benefits deductions and resolve any discrepancies.
Provide support for payroll processing as needed, ensuring all benefit deductions are correctly applied.

Compliance

Ensures accurate employee records and compliance with federal, state, and local employment laws.
Assists with audits and compliance documentation, and develops standard procedures.
Other duties as assigned

Excellence in this organization

A high level of commitment and dedication to the mission of the organization and public media.
Ability to cultivate and develop inclusive and equitable working relationships with co-workers and audience, supporting and enhancing a culture of belonging.
Preserving confidentiality appropriately.
Serving as an excellent ambassador for the organization, both formally and informally. Helping audience and potential audience members, donors, and potential donors connect with the organization.
Facilitating excellent communications across departments, among employees, and with the public. Fostering open and candid relationships with Vermont Public audience and donors. Managing conflict constructively.
Demonstrating a commitment to the continuous improvement of the organization’s ability to fulfill its mission and vision.
Demonstrating and encouraging creativity and enthusiasm for this work.
Expressing consistent, high-performance expectations for themselves, their department, the leadership, and the organization itself.
Developing a broad understanding of the organization’s departments, programs, and services to assist donors, collaborate effectively with peers, ensure respectful communication and teamwork among departments

Supervisory Responsibilities: None

Position Requirements

Education and Experience

Minimum of 2 years of experience in Human Resources with a focus on benefits administration.

Skills:

Strong understanding of employee benefits programs and HR practices.
Familiarity with federal and state regulations related to HR and benefits.
Proficiency with HRIS and benefits administration software.
Excellent organizational and communication skills.
Ability to manage multiple priorities and work in a fast-paced environment.
Strong analytical and problem-solving abilities.
Proficient in Windows and Google environments, including Word, Power Point, Excel, Share Point, Docs, Slides, as well as Zoom and Slack.
Demonstrated commitment to diversity, equity, access, inclusion, and belonging.

There are a few other qualifications we would view as incredibly helpful in this role, to include:

SHRM PHR/SPHR, SHRM-CP/SCP, or equivalent certification

Working Conditions

Work is normally performed in a climate-controlled office environment with moderate noise levels (computers, telephones, etc.). No known environmental hazards are encountered in the normal performance of job duties.

Physical Demands

Work involves standing and walking for brief periods, bending, and filing, but most duties are from a seated position. There is potential for eyestrain from reading detailed materials on a computer screen. Deadlines, workloads during peak periods, and changing priorities may cause increased stress levels. Work requires finger dexterity and eye-hand coordination to operate computer keyboards at a moderate skill level.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note: This is not an all-encompassing statement of this position’s responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.
Vermont Public is a proud equal-opportunity employer. We work diligently to recruit a broad pool of candidates and to hire and promote qualified individuals whose personal experiences, characteristics, and talents reasonably reflect the diversity of the communities served by Vermont Public. Our equal employment opportunities apply to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We encourage applications from women, minority groups, veterans, and people with disabilities.

Application

For full consideration, please include a cover letter with your resume and application.
Please note this position is based out of our Colchester, VT office. This position may be eligible for hybrid remote (in-office 3 days/week) work contingent upon manager approval and successful performance.

Work Schedule
Monday - Friday
8:30am - 12:30pm or 9am - 1pm
This position is budgeted for 20-25 hours through 12/31/2024.

We regret to inform you that this job opportunity is no longer available