Front Desk Administrative Assistant

August 23, 2024

Ambrosia Treatment Centers

West Palm Beach

FULL TIME

Job Title: Front Office Administrative Assistant

Location: West Palm Beach, FL

Position Type: Full-Time

About Us: Hummingbirds have profound meanings. They are seen as positive and spiritual messengers representing faith and hope. We are reminded to live life to the fullest, tap into our inner strength, and adjust to challenges in life to achieve our goals. Above all, they signal that the challenging times are over, and the healing can begin.

Ambrosia Behavioral Health has helped countless individuals reclaim their lives and discover new possibilities and a better way of living. Our dedicated staff of addiction and mental health experts understand what it takes to recover from addiction and mental health issues, process addiction, and help to guide each of our patients on the path to lasting recovery. For over 15 years, Ambrosia Behavioral Health has ranked among the best substance use disorder and dual diagnosis treatment centers in the country.

Job Overview: We are looking for an exceptional Front Office Administrative Assistant who excels in a fast-paced, dynamic workplace. The ideal candidate will be a high-energy, professional individual with outstanding multitasking abilities and a proven track record of effective organization. This role is critical in ensuring smooth and efficient operations at our front desk and supporting our team.

Key Responsibilities:

Reception Duties: Greet and assist visitors, clients, and employees with a professional and friendly demeanor. Manage incoming calls and direct them to the appropriate departments or individuals.
Administrative Support: Provide comprehensive administrative support, including scheduling meetings, managing calendars, and handling correspondence.
Office Management: Oversee front office operations including ordering office supplies, managing office equipment, and maintaining a clean and organized work environment.
Multitasking: Effectively handle multiple tasks simultaneously, such as processing documents, preparing reports, and addressing various administrative needs as they arise.
Data Entry and Record Keeping: Maintain accurate records and data entry for various administrative functions, ensuring confidentiality and data integrity.
Coordination: Assist in coordinating office events, meetings, and travel arrangements as required.
Professionalism: Maintain a high level of professionalism in appearance and demeanor, representing the company positively to all visitors and staff.

Qualifications:

Experience: Proven experience as an administrative assistant or front office role in a fast-paced environment.
Skills: Excellent multitasking and organizational skills, with the ability to manage time effectively and prioritize tasks.
Energy and Professionalism: High energy, with a professional appearance and demeanor. Demonstrated ability to stay calm under pressure and maintain a positive attitude.
Communication: Strong verbal and written communication skills, with the ability to interact effectively with various stakeholders.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Power Point) and other relevant office software.
Education: High school diploma or equivalent required; Bachelor degree preferred.

What We Offer: