Executive Assistant to Executive Vice-President

September 13, 2024

AAA Club Alliance

Wilmington

FULL TIME

AAA Club Alliance (ACA) is hiring for an Executive Assistant!

What We Can Offer You:

A competitive salary, commensurate with experience
Annual Merit Increase Eligibility
Health & Life Insurance
3+ weeks of paid time off accrued during your first year
401(K) plan with company match up to 7%
Tuition Reimbursement and Professional Certification Opportunities.
Paid time off to volunteer & company-sponsored volunteer events throughout the year
Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, and Short Term/Long Term Disability

Primary Responsibilities:

Extensive calendar management for the EVP. This includes paying strict attention to details and anticipating potential changes and problems. Independent decision-making is required; EVP’s extensive travel out of the office requires business to be handled effectively in their absence.

Manage work flow to assure all deadlines are met.

Creating and maintaining an efficient digital filing system for legal documents and correspondence ensuring accurate and organized record keeping.

Extensive PC related duties (correspondence, project assignments, report generation, etc) including use of Microsoft Office (Excel and Power Point).

Review reports related to legal activities for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compiles data and other information for reports; and copies and distributes information.

Create high quality Power Point presentations.

Track and review all legal bills and payments, ensuring timely processing and accurate financial record keeping.

Represent the EVP and ACA in dealings with AAA members, insureds, Board of Directors, AAA National, other AAA clubs, internal associates and various external constituencies.

Plan large meetings for the entire organization, i.e. Town Meetings, Manager/Supervisor Meeting. Responsibilities include but not limited to scheduling dates, locations, coordinating logistics, transportation needs, presentation requirements, and technology setup. Planning these meetings may be done autonomously or as part of a larger team.

Project analyst role in performing special projects: designing reports; capturing data, information and opinions; performing analyses; providing summaries and exception information.

Minimum Qualifications:

Strong ability to work autonomously at a level normally acquired through the completion of an Associate’s degree and eight years of professional administrative experience. Comparable combination of education and experience also considered.

Excellent interpersonal skills, project coordination experience, high degree of flexibility, and strong communication skills to work well with all levels of internal management and staff, as well as external contacts within AAA Federation and other outside vendors.

Strong communication skills, both oral and written are required.

High level of expertise in PC software, organizing work, coordinating, developing reports, internet research and handling multiple assignments concurrently.

Proven ability to be flexible and adapt quickly to changes within the organization.

Proven ability to maintain confidentiality in dealing with highly sensitive data and situations.

Knowledge of AAA Federation and business lines highly desirable.

Delaware Notary Public-license preferred or willing to obtain within 6 months

Good working relationship with senior executives, board members, and other administrative assistants highly desirable. Ability to work as a team player is essential.

AAA Club Alliance (ACA) is an equal opportunity employer.

Our investment in Diversity, Equity, and Inclusion:

At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals, regardless of race, color , gender, identity, veteran status, sexual orientation, physical ability or national origin, to apply.

Job Category:
Admin - Clerical

We regret to inform you that this job opportunity is no longer available