Job Opportunities in United States
July 18, 2024
UAB Medicine
Birmingham
Employment Specialist l - Talent Acquisition - Days
Pay Range: $19.80 - $32.17 / hour
Work with the Best at UAB Medicine:
UAB Medicine is Alabama’s largest single-site employer and operates over 1,200 beds and over 200 clinics in Birmingham, Alabama. When you become part of UAB Medicine, you join a nationally ranked academic medical center committed to education and advancing medical science through research.
Our success in patient care, innovation, and education is a direct result of our supportive and inclusive culture. Whether you are looking to start your career, fast-track your development, or diversify your skills, UAB Medicine offers avenues for advancement that other employers cannot match.
Job Description:
The Employment Specialist I coordinates the front desk operations for the Employment/Talent Acquisition Department. The Employment Specialist l performs candidate onboarding and support responsibilities as delegated by the Employment Services Leadership to assist with efforts in recruitment, onboarding, and hiring according to established procedures and policies. Also includes administrative responsibilities to maintain confidential records associated with the employment process. Processes I-9s through the I-9 lifecycle in compliance with Federal regulations and guidelines including e-Verify. Meets with new hires and finalizes new employee paperwork and completes new employee badge as part of the Onboarding process. Other duties as assigned.
KEY RESPONSIBILITIES
- Benefits available for eligible positions include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally.
Work with the Best at UAB Medicine:
UAB Medicine is Alabama’s largest single-site employer and operates over 1,200 beds and over 200 clinics in Birmingham, Alabama. When you become part of UAB Medicine, you join a nationally ranked academic medical center committed to education and advancing medical science through research.
- U.S. News & World Report's Best Hospitals, #1 in Alabama
- America’s No. 1 Best Large Employer, Forbes, 2021
- Level I Trauma Center
- NCI-Designated Comprehensive Cancer Center, Comprehensive Transplant Institute, Comprehensive Stroke Center
Our success in patient care, innovation, and education is a direct result of our supportive and inclusive culture. Whether you are looking to start your career, fast-track your development, or diversify your skills, UAB Medicine offers avenues for advancement that other employers cannot match.
Job Description:
The Employment Specialist I coordinates the front desk operations for the Employment/Talent Acquisition Department. The Employment Specialist l performs candidate onboarding and support responsibilities as delegated by the Employment Services Leadership to assist with efforts in recruitment, onboarding, and hiring according to established procedures and policies. Also includes administrative responsibilities to maintain confidential records associated with the employment process. Processes I-9s through the I-9 lifecycle in compliance with Federal regulations and guidelines including e-Verify. Meets with new hires and finalizes new employee paperwork and completes new employee badge as part of the Onboarding process. Other duties as assigned.
- Complete a variety of duties with Pre-Hire and Onboarding process for new hires:
- Responding to internal and external HR related inquiries or requests and provide assistance
- Meets with hires to complete necessary paperwork in the Onboarding process
- Assists new hires as needed with onboarding questions such as resetting passwords
- Assist in ad-hoc HR projects as needed
- Coordinate and manage Onboarding Appointment calendar/system including rescheduling
- Assist with creating, printing, and scanning ID badges for new hires and other employees as needed including edits made within UAB CHEF Badge System
- Distribute ID badges for new hires
- Complete administrative tasks related to candidate onboarding to facilitate a smooth operation of the department for staff and visitors:
- Answer questions concerning departmental issues from visitors or telephone calls when appropriate
- Redirecting HR related calls or distribute correspondence to the appropriate person of the team
- Liaise with other departments or functions as needed (payroll, records, etc.)
- Participate in cross functional training for new Employment Staff Members. Assist employees with ID Badge replacement
- Performs general office and administrative tasks, responsible for maintenance of confidential files:
- Monitoring systems for accuracy of information as it relates to I-9 processing
- Maintain employment supplies, equipment and forms inventory;
- Maintain badge supplies, equipment and forms inventory including UAB Emergency Badge Cards
- Process invoices for payment
- Assist with making ID badges for new hires and other employees as needed
- Administrative tasks as delegated by Leadership and other staff
- Maintain I-9 files. Reviews forms are complete and accurate for audit purposes
- Submit competency related documents to Imaging
Qualifications
Position requires a Bachelor’s Degree in Human Resources, Business or related field. One (1) year of experience in employment/recruitment, or business office setting. Must be proficient in Microsoft Office; possess exceptional telephone & customer service skills; and be knowledgeable of English grammar & punctuation. Relevant work experience may substitute for degree requirement.
Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of one’s own work; (3) work independently; (4) respect and preserve the confidential data to which this position has access,(5) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, or unusual or situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.
Preferred:
Previous experience working in Human Resources in a healthcare recruitment setting and processing I-9 documents preferred. Experience with E-Verify.
Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of one’s own work; (3) work independently; (4) respect and preserve the confidential data to which this position has access,(5) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, or unusual or situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.
Preferred:
Previous experience working in Human Resources in a healthcare recruitment setting and processing I-9 documents preferred. Experience with E-Verify.
Primary Location: UAB Health System
Job Category: Human Resources
Organization: 690000000 Office of Executive Director Health System
Employee Status: Regular
Shift: Day/1st Shift
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