September 16, 2024

University of South Alabama

Mobile

FULL TIME

Chemistry Stockroom Manager - 004755

Minimum Qualifications

Bachelor’s degree in a physical or natural science or a related field from an accredited institution as approved and accredited by the University of South Alabama and three years related experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Experience in lab management, safety, chemical hygiene, or instrumentation is preferred.

Job Description Summary

The University of South Alabama’s Chemistry department is seeking to hire a Chemistry Stockroom Manager. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Responsible for supervising one of the Chemistry stockrooms (CHEM or SLB) to include: acquisition, preparation, and disposal of materials for instructional lab courses in the building where assigned, including assisting with development, setup and takedown of instructional labs.
Maintains required and appropriate documentation of chemical use and waste generation / disposal.
Supervises student stockroom assistants, including recruitment, training, and task assignment.
Maintains records of students who owe fees to the Department, including reporting of fees or fines owed to Student Accounting.
Coordinates with Facilities Management and external vendors as needed to resolve any infrastructure and/or instrumentation issues, including acquisition, maintenance, and repair.
Coordinates with Environmental Health and Safety as needed for safety inspections (internal or external), safety training of students, faculty, and staff, proper storage of chemicals, lab inventories, or other issues.
Properly uses and documents purchases using a PCard.
Assists research faculty with lab management, including ordering of chemicals and supplies, waste disposal, and research lab maintenance issues.
Communicates and coordinates with the Department Chair, Lab Manager, and faculty as needed.
Manages procurement and provides support for instructional laboratories and their personnel.
Procures all chemicals, solutions, equipment, and supplies.
Supports preparation of weekly instructional laboratories.
Acquires, stores, dispenses, tracks all chemicals, consumables, supplies, and equipment for laboratories.
Keeps an updated Inventory of all items stocked.
Updates price list for replacement equipment bi-annually.
Acquires, stores, and documents usage of tax-free ethanol.
Assists faculty with lab instrumentation and equipment maintenance, repair, and service.
Ensures security of stockroom, laboratories, and classroom equipment.
Ensures proper storage of all chemicals.
Monitors ventilation and temperature of chemical storage areas.
Keeps appropriate records of financial transactions.
Hires, supervises, and directs student assistants and approves time sheet entries.
Assigns appropriate tasks on weekly basis.
Coordinates and maintains records of safety training.
Teaches proper techniques, procedures, and calculations for reagent preparations.
Trains student employees on stockroom procedures and interaction with faculty, staff, students, and any other guests who visit the stockroom window.
Assigns cleaning of all instructional laboratories weekly.
Supervises and instructs laboratory instructors, faculty, students, and stockroom assistants in the segregation and collection of chemical waste.
Collects and properly stores chemical waste for all instructional laboratories.
Keeps abreast of new laws/regulations governing hazardous chemical waste and its disposal.
Coordinates and assists Safety and Environmental Compliance Department personnel in the documentation and disposal of chemical waste from instructional and research labs.
Procures, receives, and delivers all compressed gases for department.
Provides safe storage of full and empty cylinders.
Keeps inventory and tracking records for all gas cylinders.
Verifies and makes payment for cylinder rental invoices.
Procures and receives liquid nitrogen and helium when require.
Maintains relationship with vendors.
Maintains appropriate records of students who owe fees or fail to check out of laboratory by the established deadline.
Inputs into Banner and maintains records for HOLDs on student accounts.
Issues appropriate reports on stockroom activities.
Assists with policy making and Implementation, primarily concerning laboratories, safety issues, and procedures.
Interacts with faculty, staff, students, university personnel from other departments, administration, and the public seeking chemical or general information.
Assists the department chairman with any other assigned duties.
Coordinates requests for Janitorial services.
Serves as contact person for USA Maintenance and Central Utilities departments’ repairs, HVAC system, fire alarm system, all instructional laboratory issues.
Serves as contact for annual fire extinguisher inspection.
Serves as contact for service on deionized water system.
Monitors maintenance requests for correction/repairs of general problems.
Serves as building maintenance supervisor to approve/disapprove requests.
Makes necessary arrangements for modifying laboratory spaces, adding cabinets, shelves, etc.
Receives and keeps documentation for all types of deliveries.
Assists with laboratory equipment repairs.
Coordinates installations of new equipment when necessary.
Assists research faculty with ordering of supplies, waste disposal, and lab repairs.
Serves as designated “Key Requester” for Key Management, and maintains appropriate records.
Maintains USA Property records for departmental account.
Assists Property department personnel with tagging of new equipment.
Processes property disposal forms, monitors storage areas for these items until pick-up.
Coordinates and assists maintenance personnel with removal of items for disposal.
Ensures that property is safe for handling and disposal.
Verifies presence of property during laboratory closures.
Provides department chairman with continuing updates.
Serves on the USA Safety Committee.
Serves on the Chemistry Department Safety Committee.
Provides current emergency contact information.
Provides current faculty with contact Information to Safety and Environmental Compliance Department.
Supervises safety training for students in instructional laboratories.
Assists with determination of appropriate Personal Protective Equipment.
Handles requests and coordinates safety Inspection and repairs for all fume hoods.
Responds to laboratory accidents or emergency incidents and files report with Risk Management.
Assists department chairman with continuing updates to security of building.
Assists with Homeland Security inspections when appropriate.
Serves as assigned building contact person for Central Utilities In case of fire or false fire alarms for the “all clear’’ signal.
Escorts Director of Safety and Environmental Compliance or his assignees and Fire Marshall during annual building and laboratory inspections.
Serves as point of contact / escort for EPA and/or ADEM inspections.
Coordinates appropriate corrections to safety Issues noted during safety inspection.
Monitors all building areas for safety and cleanliness and makes corrections as necessary including monthly check of AED’s, bi-annual check of safety showers, and annual check of eye wash stations.
Regular and prompt attendance.
Ability to work schedule as defined and additional hours as required.
Related duties as required.