Job Opportunities in United States
September 6, 2024
Valley Metro
Phoenix
FULL TIME
Administrative Assistant II
Summary
Valley Metro is seeking a detail-oriented and customer-focused Administrative Assistant II to ensure the smooth operation of the Business Services division. In this role, you will make a meaningful impact by staying organized, keeping tasks on track, and providing excellent support to both your team and others. Your strong attention to detail and ability to collaborate effectively will drive projects forward and ensure daily operations run efficiently. This is a great opportunity to join a supportive team and make a positive difference for those you assist.
Valley Metro is an Equal Opportunity Employer.
Valley Metro is an Equal Opportunity Employer.
Minimum Qualifications & Requirements
High School Diploma or GED and three years of experience providing administrative support; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed.
Must have strong computer skills, including proficiency in Microsoft Office products (Word, Outlook, Excel, and Power Point).
Background Investigation:
Employment is contingent upon the results of a background check.
Positions may require:
Valid Arizona Driver's License and the ability to maintain insurability under Valley Metro's vehicle insurance policy.
Must have strong computer skills, including proficiency in Microsoft Office products (Word, Outlook, Excel, and Power Point).
Background Investigation:
Employment is contingent upon the results of a background check.
Positions may require:
Valid Arizona Driver's License and the ability to maintain insurability under Valley Metro's vehicle insurance policy.
Examples of Duties / Knowledge & Skills
The statements listed below describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Provides administrative and clerical support to the Business Manager and administrative staff for office projects, vendor coordination, office maintenance requests, and division meetings and events.
Maintains regular attendance and punctuality to ensure consistent support and reliable service for the team and daily operations.
Processes supply orders and delivers materials as needed; monitors and maintains supply inventory, including ordering, stocking, and distributing supplies and equipment for the office, workroom, and kitchen.
Maintains and tracks a variety of databases, records, forms, and files, retrieves and disseminates requested information;
Answers multi-line phone system providing routine and general information, directs calls, greets visitors;
Provides customer service to the general public, internal staff, and vendors, responds to inquiries, and provides information;
Processes mail and deliveries by sorting, distributing, and handling incoming and outgoing correspondence and packages, ensuring timely and accurate delivery to the appropriate recipients.
Prepares quotes for agency requisitions, reconciles invoices by matching them with purchase orders and receipts, and prepares invoices for payment by ensuring all required documentation is accurate and complete.
Proofs, edits, and prepares correspondence, forms, and documents by reviewing content for accuracy, clarity, and completeness. This includes correcting grammar, spelling, and formatting errors, ensuring that all documents are properly formatted and ready for distribution or filing.
Keeps conference rooms, kitchens, and other shared spaces clean, organized, and well-maintained.
Assists the Non-Revenue Vehicle Maintenance Coordinator by scheduling and coordinating vehicle maintenance pick-up times and transports company vehicles to and from car wash facilities as needed.
Performs other duties of similar nature and level as assigned.
Knowledge of:
Correct business English, including spelling, grammar, and punctuation.
Customer service principles.
Standard office practices and procedures, including filing and operating standard office equipment.
Standard office computer software (Microsoft Office products).
Record keeping principles and practices.
Skill in:
Providing excellent customer service.
Maintaining electronic databases.
Preparing a variety of business correspondence and reports.
Operating office equipment, including computers and associated software.
Planning, prioritizing, organizing, and meeting changing deadlines.
Scheduling and coordinating meetings and events.
Handling confidential information with discretion.
Establishing and maintaining effective work relationships with staff, coworkers, and the public.
Performing multiple tasks simultaneously.
Maintaining a variety of records, files, and documents.
Preparing meeting agendas.
Communicating to interact with coworkers, supervisors, and the general public at a level sufficient to exchange or convey information and to receive work direction.
Contributing effectively to the accomplishment of the team or work unit goals, objectives, and activities.
Provides administrative and clerical support to the Business Manager and administrative staff for office projects, vendor coordination, office maintenance requests, and division meetings and events.
Maintains regular attendance and punctuality to ensure consistent support and reliable service for the team and daily operations.
Processes supply orders and delivers materials as needed; monitors and maintains supply inventory, including ordering, stocking, and distributing supplies and equipment for the office, workroom, and kitchen.
Maintains and tracks a variety of databases, records, forms, and files, retrieves and disseminates requested information;
Answers multi-line phone system providing routine and general information, directs calls, greets visitors;
Provides customer service to the general public, internal staff, and vendors, responds to inquiries, and provides information;
Processes mail and deliveries by sorting, distributing, and handling incoming and outgoing correspondence and packages, ensuring timely and accurate delivery to the appropriate recipients.
Prepares quotes for agency requisitions, reconciles invoices by matching them with purchase orders and receipts, and prepares invoices for payment by ensuring all required documentation is accurate and complete.
Proofs, edits, and prepares correspondence, forms, and documents by reviewing content for accuracy, clarity, and completeness. This includes correcting grammar, spelling, and formatting errors, ensuring that all documents are properly formatted and ready for distribution or filing.
Keeps conference rooms, kitchens, and other shared spaces clean, organized, and well-maintained.
Assists the Non-Revenue Vehicle Maintenance Coordinator by scheduling and coordinating vehicle maintenance pick-up times and transports company vehicles to and from car wash facilities as needed.
Performs other duties of similar nature and level as assigned.
Knowledge of:
Correct business English, including spelling, grammar, and punctuation.
Customer service principles.
Standard office practices and procedures, including filing and operating standard office equipment.
Standard office computer software (Microsoft Office products).
Record keeping principles and practices.
Skill in:
Providing excellent customer service.
Maintaining electronic databases.
Preparing a variety of business correspondence and reports.
Operating office equipment, including computers and associated software.
Planning, prioritizing, organizing, and meeting changing deadlines.
Scheduling and coordinating meetings and events.
Handling confidential information with discretion.
Establishing and maintaining effective work relationships with staff, coworkers, and the public.
Performing multiple tasks simultaneously.
Maintaining a variety of records, files, and documents.
Preparing meeting agendas.
Communicating to interact with coworkers, supervisors, and the general public at a level sufficient to exchange or convey information and to receive work direction.
Contributing effectively to the accomplishment of the team or work unit goals, objectives, and activities.
Physical Demands / Work Environment
Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. May be required to drive a motor vehicle to drive to other Valley Metro local business sites.
Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
We regret to inform you that this job opportunity is no longer available
Latest Job Opportunities
September 23, 2024
Fresh Dental Care PC
Dental Patient Care Coordinator - $30-$35/hour
JBER
FULL TIME
View Details
September 23, 2024
North Slope Borough, AK
Prudhoe Bay Regional Coordinator - SCC
Prudhoe Bay
FULL TIME
View DetailsSimilar Jobs
September 7, 2024
University of California, Riverside
Administrative Assistant- SOM HR
Riverside
FULL TIME
View Details
September 6, 2024
Generac Power Systems
Administrative Assistant
Pacific Palisades
FULL TIME
View Details
August 16, 2024
Netflix
Administrative Assistant, Product Metadata & Ratings
Los Gatos
FULL TIME
View Details