Job Opportunities in United States

Location: Fredonia, NY Category: Clerical/Secretarial Posted On: Thu Aug 1 2024 Job Description:

This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

You may use this link for more information on the NY HELPS Program .

The Academic Advising Office seeks qualified candidates for an Administrative Assistant 1/Trainee. This is a full-time, Administrative Assistant 1/Trainee, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

Reporting to the Director of Academic Advising, the Administrative Assistant 1/Trainee in Academic Advising Services is a team member committed to student success. The AA1 manages the office, appointment making, and several databases. Work with the Banner Student Information System, On Base, and other campus systems is a daily part of this position. The AA1 is not an academic advisor, but the department will help the successful candidate understand the role of advising at the university; in turn, the AA1 will work routinely to help train support staff who work in academic departments on advising matters.

KEY RESPONSIBILITIES:
The successful candidate will perform but, not limited to the following duties:

Provide excellent customer service to students, faculty, and staff who call, email, or stop by the office looking for assistance with academic advising or success resources
Supervise work study students
Process student payroll
Compose, review, edit, screen, respond, evaluate, and prioritize correspondence and reports
Assist in creating and maintaining website pages
Coordinate and maintain Academic Advising staff calendar, contacts, and shared tasks using Google calendar
Prepare Academic Advising folders and materials for incoming students
Reconcile and maintain P-Card, Travel and NETcard records and track departmental accounts
Preparation of Check Request forms
Track balances of the office's fiscal accounts
Provide administrative support with the planning, scheduling, and coordination of departmental events.
Maintain inventory and requisition of office supplies, equipment, furniture, and professional memberships;
Provide clerical support to the Honors Program, the Learning Center, ACE Program and the CDO as needed
Use of various digital tools
Be aware of, understand, and follow all university policies.

Job Requirements:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.

Non-competitive (NY HELPS):
High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)

OR

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Additional Information:
This is a full-time, day shift, Administrative Assistant 1/Trainee, 12-month, probationary/permanent, CSEA represented position.

Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS08) through the job rate of an Administrative Assistant 1 (Grade 11).

Administrative Assistant Trainee 1 (NS = Grade 8): $39.215
Administrative Assistant Trainee 2 (NS = Grade 10): $43,768
Administrative Assistant 1 (Grade 11): $46,306

SUNY Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

An Affirmative Action, Equal Opportunity Employer, SUNY Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.

Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.