Job Opportunities in United Arab Emirates
August 29, 2024
CHOCOLALA LLC - UAE & GCC
Ras al-Khaimah
FULL TIME & CONTRACT
Operation Assistant
Duties and Responsibilities:
Ability to commute/relocate:
- Update the prices in SAP system in accordance with the Memo Price signed by the CEO.
- Update the price in TALABAT if there are any discrepancy between Talabat system and branch price.
- Make Purchase Request for ALL Shop/Branch, Head Office, Store and any department request and look for suppliers.
- Update prices in SAP for all UAE Branches, Bahrain and Oman.
- Make all Area Managers Request for their branches covered.
- Monitor the Alarm in head office and in Chef’s Station.
- Make Memo Price for all new items and coordinate with purchasing team for Cost price basis for CEO.
- Provide and inform branches regarding Acrylic Prices provided by CEO in Whats App Group Chat.
- Coordinate with Transport for drivers who can purchase with the Shop Items.
- Send Transfer Form for items to be sent to branches.
- Prepare list of items to purchase for soon to be open branches.
- Renew all existing Pest Control format that are about to expire to all branches in UAE, Bahrain and Oman.
- Renew all AMC Fire extinguisher and firefighting service in all branches in UAE, Bahrain and Oman.
- Renew all branch insurance if required and look for contractors or brokers who can process.
- Attain all branch concerns regarding the shop if there are any insects which I need to report to the pest control contractor.
- Checking and verifying all department request in Operation and track it in our database to prevent duplicate or any unnecessary requests.
- DHL BOOKING – process the booking of shipment that goes in and out here in the Head Office, Oman Office and Bahrain. All department request will be processed accordingly.
- Process the request of all branches Acrylic Shop Orders.
- Process request for all branches customer quotation request.
- Waste Management – inform the agency once garbage is already full and needed to collect. Process also payment request for special waste and contract payment for this agency to Public Health Services.
- Submit Purchase Request to Purchasing department for all approved purchase requisition.
- Process request for all items that needs calibration in all branches, head office, store and factory.
- Process permit to enter form for all contractors that has scheduled service.
- Request for selling price for empty items that is required for SAP.
- Submission of Mall permit request to all branches inside the mall if there are any maintenance, event and inventory schedule.
- Inform all suppliers for check payment ready for collection.
- Request all necessary needs of Bahrain branches for example, water, maintenance and all.
- Submission of Promotional participation of our branches in an open event.
- Submission of request for third party Company to have a staff discount.
- Checking all items prepared by staff reception before handing over to driver. Once everything is there, signed and stamp.
- Sending approved Purchase Order to suppliers for them to start working and delivering the items we need or purchase.
- Request Petty Cash for purchasing items needed for all branches and head office department.
- Proven experience in Operation and Administrative Assistant
- Knowledge in SAP
- Ability to work independently and as part of a team
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers
- Proficiency in MS Office (MS Excel and MS Power Point, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Ability to work with little supervision and ability to take initiative
Ability to commute/relocate:
- Ras al-Khaimah: Reliably commute or planning to relocate before starting work (Required)
We regret to inform you that this job opportunity is no longer available
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