Job Opportunities in United Arab Emirates
September 17, 2024
Ibox LLC
Sharjah
OTHER & FULL TIME
Management Coordinator
Job Overview:
We are seeking a highly organized and proactive Management Coordinator to join our dynamic Branding, Web & App Development agency. The successful candidate will act as the central point of coordination between the Management and various departments including Sales, Production, and Accounts. This role will involve scheduling and attending meetings, preparing minutes, following up on action items, and ensuring seamless communication across all departments and with clients.
Key Responsibilities:
We are seeking a highly organized and proactive Management Coordinator to join our dynamic Branding, Web & App Development agency. The successful candidate will act as the central point of coordination between the Management and various departments including Sales, Production, and Accounts. This role will involve scheduling and attending meetings, preparing minutes, following up on action items, and ensuring seamless communication across all departments and with clients.
Key Responsibilities:
- Facilitate Communication: Serve as the primary liaison between the Managing Partner/CEO and the Sales, Production, and Accounts departments, ensuring effective information flow.
- Project Coordination: Coordinate and track ongoing projects, ensuring all departments are aligned with timelines, objectives, and deliverables.
- Meeting Management:
- Schedule meetings for the Management with internal departments and external clients.
- Attend meetings, take comprehensive minutes, and distribute them to relevant parties.
- Follow up on action items and ensure deadlines are met by coordinating with the necessary departments.
- Client Communication: Manage client communications on behalf of the Management, ensuring clients are updated on project statuses, timelines, and deliverables.
- Administrative Support: Assist the Management with day-to-day tasks, such as preparing reports, drafting correspondence, and managing calendars.
- Progress Tracking: Regularly monitor the status of departmental work and provide updates to the Managing Partner/CEO, flagging any delays or issues that need attention.
- Follow-Up on Task Completion: Work closely with department heads to ensure tasks and projects are completed on time, maintaining a clear line of communication between departments and management.
- Report Preparation: Compile and present periodic reports summarizing departmental activities, project progress, and key business metrics.
- Problem-Solving: Identify operational challenges and work with the respective departments to resolve issues, ensuring smooth project flow.
- Maintain Confidentiality: Handle sensitive business information with discretion and professionalism.
- Approaching Business Partners: Approach and comparing required business partners.
- Bachelor’s degree in Business Administration, Communications, or a related field.
- UAE Driving license holder preferred.
- 3+ years of experience in a coordination role, preferably within web, mobile and media production or a fast-paced creative industry.
- Excellent communication and interpersonal skills to manage interactions across departments and with external clients.
- Strong organizational and multitasking abilities to manage multiple tasks and projects simultaneously.
- Proficiency in MS Office Suite (Word, Excel, Power Point) and project management tools.
- Experience in preparing meeting agendas, minutes, and coordinating follow-ups.
- Ability to maintain confidentiality and manage sensitive information.
- Experience in the digital agency or creative industries.
- Bilingual Proficiency (English & Arabic)
We regret to inform you that this job opportunity is no longer available
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