Administrative Officer C1

September 14, 2024

Stellenbosch

Duties/Pligte

General reception and enquiries;
Administrative and/or secretarial duties of allocated consultants/emeriti professors;
Assisting support staff with undergraduate, postgraduate and RA-system administrative duties;
Financial administration on SUNFin, including asset management of the Department;
Facilities management and IT administration of the Departement;
CPD administration of the Department;
National Research Foundation (NRF) applications of the Department;
Administration of the departmental MBCh B IV Elective Students programme;
Administration of the departmental Academic Programme and Annual Academic Day;
Organising departmental functions/workshops.

Algemene ontvangs en navrae;
Administratiewe en/of sekretariële pligte van toegekende konsultante/emeriti professore;
Verleen bystand aan ondersteuningspersoneel met voorgraadse, nagraadse en NA-sisteem administratiewe pligte;
Finansiële administrasie op SUNFin, insluitend batebestuur van die Departement;
Fasiliteitsbestuur en IT-administrasie van die Departement;
VPO-administrasie van die Departement;
Nasionale Navorsingstigting (NNS) aansoeke van die Departement;
Administrasie van die departementele MBCh B IV Elektiewe Studenteprogram;
Administrasie van die departementele Akademiese Program en Jaarlikse Akademiese Dag;
Reël van departementele funksies/werkswinkels.

Job Requirements/Pos Vereistes

Grade 12;
Certificate in administration;
At least three years' experience in administration of which at least one year should be within a similar environment;
Applicable experience with the University's - or a similar tertiary institution's - information, financial and administrative systems;
Proven computer skills in MS Word, MS Excel, MS Power Point and MS Outlook;
Sound language abilities in English with a willingness to work in a multilingual environment;
The ability to perform detailed administrative tasks under pressure and with great precision;
Proven ability to work independently as well as in a team;
Proven ability to work with confidential information;
Proven ability to plan, organise and prioritise tasks.

Graad 12;
Sertifikaat in administrasie;
Minstens drie jaar se ervaring in administrasie waarvan minstens een jaar binne 'n soortgelyke omgewing moet wees;
Toepaslike ervaring met die Universiteit - of 'n soortgelyke tersiêre instansie - se inligtings-, finansiële- en administratiewe stelsels;
Bewese rekenaarvaardighede in MS Word, MS Excel, MS Power Point en MS Outlook;
Goeie taalvaardighede in Engels met die bereidwilligheid om in 'n veeltalige omgewing te werk;
Die vermoë om gedetailleerde administratiewe take met groot noukeurigheid en onder druk te kan uitvoer;
Bewese vermoë om onafhanklik asook om as deel van 'n span te werk;
Bewese vermoë om met vertroulike inligting te werk;
Bewese vermoë om take te beplan, te organiseer en te prioritiseer.