Job Opportunities in South Africa
October 16, 2024
Stellenbosch University
Stellenbosch
Administrative Officer A2
Duties/Pligte
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
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Managing the departmental cost centres.
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Compiling budgets for departmental expenditures.
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Processing requisitions on SU's financial system.
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Liaison for all contracts with SU Legal Division, Faculty manager and HR as required, including ad hoc staff and fixed-term contracts.
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Managing petty cash.
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Providing general administrative support to staff, students and GUS (the University's art gallery).
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Making travel and accommodation arrangements for staff and visitors.
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Managing finances for all departmental activities, including conferences, open days, events and GUS.
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Providing administrative support and management of research funds, short courses and social impact projects.
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Managing quotations, contracts, invoices and payment collections of external bookings of facilities.
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Managing local and international quotations, contracts, orders, invoices, payments and deliveries of materials, consumables and equipment for general and specialist studios, including for staff,
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Compiling annual financial reports for record-keeping and audit purposes.
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Bestuur van die departementele kostepunte. -
Opstel van begrotings vir departementele uitgawes.
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Verwerking van rekwisisies op die US se finansiële stelsel.
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Vir alle kontrakte, skakel met die US se Regsafdeling, Fakulteitsbestuurder en Menslike hulpbronne soos vereis, insluitend ad hoc-personeel en vastetermynkontrakte.
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Bestuur van kleinkas.
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Verskaf algemene administratiewe ondersteuning aan personeel, studente en GUS (kunsgalery van die Universiteit Stellenbosch).
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Tref reis- en verblyfreëlings vir personeel en besoekers.
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Bestuur van finansies vir alle departementele aktiwiteite, met inbegrip van konferensies, opedae, geleenthede en GUS.
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Verskaf administratiewe ondersteuning en bestuur van navorsingsfondse, kortkursusse en sosiale impakprojekte.
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Bestuur kwotasies, kontrakte, fakture en betalings-invorderings van eksterne besprekings van fasiliteite.
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Bestuur van binnelandse en internasionale kwotasies, kontrakte, bestellings, fakture, betalings en aflewerings van materiaal, verbruiksgoedere en toerusting vir algemene en spesialisateljees, insluitend vir personeel, onderrig en navorsing.
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Die opstel van finansiële jaarverslae vir rekordhouding en ouditdoeleindes.
Job Requirements/Pos Vereistes
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A relevant tertiary qualification in administration and/or finances.
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Two to three years' administrative work experience with a focus on financial management.
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Proven computer proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, Power Point, etc.).
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Knowledge of the financial structures, general functioning of SU and working knowledge of SU's central computer systems (e.g. SUNFin and Tera Term).
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Excellent verbal and written communication skills in English and Afrikaans.
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The ability to function in a multilingual environment.
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Strong interpersonal skills.
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Proven organisational skills.
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The ability to manage multiple projects simultaneously and perform under pressure to meet strict deadlines.
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The ability to work independently and apply your own initiative.
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'n Tersaaklike tersiêre kwalifikasie in administrasie en/of finansies. -
Twee tot drie jaar se administratiewe werkservaring met 'n fokus op finansiële bestuur.
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Bewese rekenaarvaardigheid in Microsoft 365 (Word, Excel, Outlook, Teams, Power Point, ens.).
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Kennis van die finansiële strukture, algemene funksionering van die US en werkende kennis van die US se sentrale rekenaarstelsels (bv. SUNFin en Tera Term).
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Uitstekende mondelinge en skriftelike kommunikasievaardighede in Afrikaans en Engels.
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Die vermoë om in 'n veeltalige omgewing te funksioneer.
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Sterk interpersoonlik vaardighede.
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Bewese organisatoriese vaardighede
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Die vermoë om verskeie projekte gelyktydig te bestuur en onder druk te presteer om streng spertye te haal.
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Die vermoë om onafhanklik te werk en eie inisiatief toe te pas.
Recommendation/Aanbeveling
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Willingness to support departmental functions and events, incuding occasional after-hours support.
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Willingness to share reception duties with the academic administrator.
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Bereidwilligheid om departementele funksies en geleenthede te ondersteun, insluitend af en toe na-ure. -
Bereidwilligheid om ontvangspligte met die akademiese administrateur te deel.
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