Job Opportunities in Saudi Arabia


October 13, 2024

Projects Pioneers Contracting Company

الدمام

FULL TIME


Logistics Secretary

Job Title: Logistics Secretary
  • Department: Logistics
  • Reports to: Logistics Manager
  • Employment Type: Full-Time
  • Office Location: Dammam
Key Responsibilities:
  • Administrative Support:
  • Assist the logistics manager with daily tasks, scheduling, and correspondence.
  • Prepare and maintain important documents, reports, and presentations for the logistics department.
  • Handle incoming and outgoing communication (emails, phone calls, memos) for the logistics manager.
  • Scheduling and Coordination:
  • Organize and maintain the logistics manager’s calendar, including meetings, appointments, and travel arrangements.
  • Coordinate meetings and ensure proper communication flow between departments (procurement, warehouse, contractors).
  • Assist in the preparation of logistics plans and schedules to ensure timely delivery of materials and equipment for projects.
  • Documentation and Record-Keeping:
  • Maintain accurate records of shipments, deliveries, and other logistics-related documents (invoices, receipts, shipping documents).
  • Ensure proper filing systems are in place for easy retrieval of logistics data.
  • Inventory and Procurement Assistance:
  • Support in tracking inventory levels and liaise with procurement to ensure timely replenishment of materials.
  • Follow up with suppliers and vendors regarding orders, deliveries, and any discrepancies in the supply chain.
  • Project Coordination:
  • Assist the logistics manager in monitoring the progress of project-related logistics activities.
  • Ensure that any logistical challenges during project execution are communicated promptly to the logistics manager.
  • Reporting and Analysis:
  • Assist in preparing regular logistics reports, including tracking deliveries, costs, and supply chain efficiency.
  • Help in compiling data and presenting performance metrics for the logistics department.
  • Compliance and Regulations:
  • Ensure that logistics operations comply with the contracting company’s policies and external regulations (customs, shipping laws, etc.).
  • Maintain records of certifications, licenses, and permits required for transportation and delivery operations.
  • Communication and Relationship Management:
  • Serve as a point of contact for internal and external stakeholders (suppliers, contractors, transportation companies) for logistics-related matters.
  • Assist in resolving logistical issues by liaising with relevant parties and ensuring proper communication.
  • Other Tasks:
  • Handle special projects and other duties as assigned by the logistics manager.
Qualifications:
  • Education: High school diploma or equivalent required; a degree in business administration or logistics management is a plus.
  • Experience: Previous experience in a secretarial, administrative, or logistics-related role (preferably in the construction or contracting sector).
  • Skills:
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet tight deadlines.
  • Basic knowledge of logistics operations and supply chain management.
Job Type: Full-time
Pay: ﷼2,000.00 - ﷼3,000.00 per month

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