The Administrative Officer acts as the point of contact for all employees, providing administrative support and managing their queries, managing office stock and preparing regular reports.
Key Responsibilities
Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies.
Occasionally traveling off-site to deliver reports or files to other departments.
Ensuring the confidentiality and security of files and filing systems.
Maintain and update company databases.
Organize a filing system for important and confidential company documents.
Update office policies as needed.
Coordinating schedules, distributing memos and reports.
Manage office supplies stock and place orders.
Prepare regular reports on expenses and office budgets.
Distribute and store correspondence (e.g., letters, emails, and packages)
Prepare reports and presentations with statistical data, as assigned.
Schedule in-house and external events.
Ensuring the delivery of parcels and dispatch of letters are done
In charge of and keeping record of all company assets, household furniture and fitting equipment.
Coordinating the submission of updated inventory of staff house from sites
Checking and reconciling all due company revenue payments to forestall duplication of payment such revenues: water rate, environmental waste bill, tenement rate, signpost, operation, and business permit before passing for management approval
Prepaid meter checks and ensuring speedy recharge
Monthly request of office cleaning material
Monitoring and control of cleaning supplies
Raises requisitions and coordinate the renewal of vehicle papers such as: vehicle license, road worthiness, hackney permit, tinted permit, all local government permit, haulage permit, department of outdoor advertisement and signage (DOAS), VIO drivers and conductor badge/clearance
Follow up on staff registration with PFAs and coordinate subsequent registrations
Coordinating site attendance.
Checking and preparing GRN for all purchased items.
Perform any additional assignment.
Experience and Qualification
Bachelor’s degree/ HND in Administration or any other related discipline.
Minimum of 4 years of relevant experience.
Knowledge, Skills and Abilities:
Excellent communication, problem-solving, and organizational skills
Ability to work well in a team environment
Ability to maintain confidentiality and handle sensitive information.
Sense of discretion and responsibility to duty.
Attention to detail and ability to multitask.
Ability to work under pressure.
Method of Application
Interested and qualified candidates should send their CV to: hr@sagetolimited.com using the Job Position as the subject of the mail.